Development Operations & Database Administrator

Walden Family Services•San Diego, CA

3d•Hybrid

About The Position

DESCRIPTION OF POSITION: The Development Operations & Database Administrator coordinates and implements donor and board related administrative tasks. This includes donor and board communications, managing the donor database (Raiser's Edge), event planning, and handling financial records. The position also involves preparing reports, board meetings, and other fundraising support activities.

Requirements

Bachelor's degree required
5+ years’ experience in administration and database coordinator
Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, etc.) and Outlook
Strong team player with excellent verbal and written communication skills
Warm, professional demeanor with the ability to work with donors, board members, executive staff, vendors, and other stakeholders
Proven database management experience, preferably with Raiser’s Edge
Highly organized, detail-oriented, and capable of managing multiple projects simultaneously
Must possess a valid California Driver’s License, working vehicle, and a good driving record
Must pass Fingerprint and Child Abuse Index clearances from the Department of Justice
Must meet all requirements set by Community Care Licensing for hiring employees in licensed community care facilities
Must have working vehicle and ability to drive as needed

Responsibilities

Manage donor database, maintain key records, and produce necessary reports and thank-you letters
Process and record incoming donations and reconcile records with the Finance Department
Prepare reports and presentations for the Board and volunteer committees
Organize board meetings, including creating electronic and hard-copy packets, attending meetings, taking minutes, and tracking board activities
Assist the Department in meeting the agency’s fundraising goals via administrative support
Publish recurring fundraising reports
Process thank-you letters/cards on behalf of the CEO and/or Director of Philanthropy
Answer donor inquiries regarding tax deductibility and matching funds
Provide statements to donors periodically or upon request
Assist with producing and mailing annual tax receipts
Maintain professional, positive interactions with staff, board members, donors, volunteers, and external stakeholders
Formulate and communicate ideas clearly to assist workflow throughout the organization
Handle other duties as needed, such as catering orders and other meeting preparations
Occasional travel required throughout Southern California
Available to attend various events throughout Southern CA (mostly San Diego) to cultivate donors, partners and sponsors
Available for evening and weekend work as needed