Development Coordinator, Annual Campaigns

MFAH•Houston, TX

12d•Onsite

About The Position

Responsibilities: Partner in the execution of the Museum, Bayou Bend Collection and Gardens, Glassell School of Art, and Rienzi Annual Fund Drives, managing a high volume of monthly renewals and fulfillment with minimal supervision. Responsibilities include cleaning mailing lists, identifying special cases, mail-merging, printing, stuffing, and assisting with donor acquisitions (such as scheduling volunteers and coordinating with the mail house). Produce Leadership Circle fulfillment packages and invitations Keep and manage inventory of mailing materials, proactively calculating annual quantities required and ordering additional inventory when stocks are low Assist in the preparation of Annual Fund Drive materials, including preparing and submitting graphics request forms Process and track Annual Fund Drive revenue and expenditures, and collaborate with the Senior Development Officer on budgeting Create and track the overall Annual Fund Drives schedule Create comprehensive giving reports for internal stakeholders and donor listings for MFAH webpages and publications Contribute to the development of digital campaigns and fundraising films (from creative concept through logistical implementation) to enhance donor engagement Assist VIP donors with confidential giving history information and stewardship fulfillment, by phone and in person Maintain up-to-date knowledge of donor benefits and stewardship activities Provide on-site support at development events specific to the Annual Campaigns and at fundraising events as needed In addition to responsibilities related to the Annual Fund Drives, perform similar tasks for the Core Salon patron group and the Rienzi Garden Endowment Fund Work closely with Senior Development Officer to pilot new fundraising strategies that reach new audiences and harness digital opportunities Serve as the primary liaison with operations team to improve reporting processes and maintain accuracy of Tessitura data Skills, Knowledge and Abilities: Hybrid right- and left-brain skill set: highly proficient with data, spreadsheets, and operational workflows, while also contributing imaginative concepts and storytelling ideas for fundraising campaigns. Excellent administrative, organizational, and time-management skills, with a strong emphasis on meticulous attention to detail and task prioritization. Proactive and self-motivated, capable of managing core tasks with minimal supervision and identifying opportunities to improve processes. Exceptional interpersonal and communication skills, adept at collaborating courteously and effectively with diverse museum staff and high-level donors. Sound judgment and discretion in handling confidential information. A strong interest in the arts and the ability to approach projects with creativity and curiosity. Availability to work some evening and weekend hours to provide on-site support for events. Education and Experience: Bachelor's degree in related field preferred, or an equivalent combination of experience and education demonstrating comparable skills and abilities Experience in donor stewardship, client relations, project and budget management, or administrative roles, preferably within cultural or arts organizations Experience successfully coordinating large direct mailings strongly preferred Strong proficiency in Microsoft Office Suite, particularly Excel; experience with Tessitura or other CRM software preferred Experience with – or a willingness to learn - data analysis, digital solicitations, and strategies for donor acquisition, renewal, and stewardship About the MFAH The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts. The encyclopedic collection numbers more than 70,000 works of art in a wide range of media. As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package. Position Available: Title: Development Coordinator, Annual Campaigns Department: Development Classification: Non Exempt Schedule: 35 hour work week Availability to work some evenings and weekends, with full compensation, to provide on-site support for select events Compensation: DOE Work Location: Museum of Fine Arts, Houston Working Conditions and Physical Demands Work will primarily be performed in an office and museum gallery environment. Work will involve extended sitting and computer use. Some local, regional, national travel may be required. With or without reasonable accommodation, the individual selected must have the physical and mental capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include: Must undergo and meet company standards for background and reference checks, in addition to any mandatory licensing requirements. May be required to work overtime without advance notice. Extensive computer usage. Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others. Frequent sitting, occasional standing and walking, which may be required for extended periods of time, depending on the project or task. May be exposed to or required to handle sensitive and confidential information Equal Opportunities for All At the MFAH, we believe that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence. Our commitment to our policy and practice of nondiscrimination represents more than good intentions. It provides for employment decisions that are made without regard to race, creed, color, age, gender, sexual orientation, religion, national origin, gender identity or expression, genetic information, disability, or veteran status, or any other protected characteristic as established by law or any other reason unrelated to your ability to join and contribute to our organization and support our mission to provide a museum experience for all. Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role. The MFAH is equally committed to the full inclusion of all qualified individuals interested in employment with the organization. As part of this commitment, we want to ensure that persons with disabilities are provided reasonable accommodation needed to 1) participate in the job application or 2) interview process; 3) perform essential job functions; and/or 4) participate in the benefits and privileges of employment with the MFAH. If reasonable accommodation is needed, please contact the human resources department: [email protected] Benefits: The Museum of Fine Arts, Houston, offers an excellent benefits package that includes: Medical Insurance : Employee and dependent coverage through a choice of managed health care programs Dental Insurance : Employee and dependent coverage through two plan choices Vision Insurance : Employee and dependent coverage through a vision program Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role. Life Insurance & AD&D : Employee coverage at no cost to the employee Long Term Disability : Employee coverage at no cost to the employee The MFAH provides a generous schedule for time off under the following benefit categories: Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days Holidays - Full-time employees receive ten paid holidays per year Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer. Other Benefits Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. ( We also recognize prior nonprofit service which will provide for an accelerated employer match! ) MFAH Membership – Staff receive a free Family-level membership Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and the Glassell School of Art.

Requirements

Hybrid right- and left-brain skill set: highly proficient with data, spreadsheets, and operational workflows, while also contributing imaginative concepts and storytelling ideas for fundraising campaigns.
Excellent administrative, organizational, and time-management skills, with a strong emphasis on meticulous attention to detail and task prioritization.
Proactive and self-motivated, capable of managing core tasks with minimal supervision and identifying opportunities to improve processes.
Exceptional interpersonal and communication skills, adept at collaborating courteously and effectively with diverse museum staff and high-level donors.
Sound judgment and discretion in handling confidential information.
A strong interest in the arts and the ability to approach projects with creativity and curiosity.
Availability to work some evening and weekend hours to provide on-site support for events.
Bachelor's degree in related field preferred, or an equivalent combination of experience and education demonstrating comparable skills and abilities
Experience in donor stewardship, client relations, project and budget management, or administrative roles, preferably within cultural or arts organizations
Experience successfully coordinating large direct mailings strongly preferred
Strong proficiency in Microsoft Office Suite, particularly Excel; experience with Tessitura or other CRM software preferred
Experience with – or a willingness to learn - data analysis, digital solicitations, and strategies for donor acquisition, renewal, and stewardship

Responsibilities

Partner in the execution of the Museum, Bayou Bend Collection and Gardens, Glassell School of Art, and Rienzi Annual Fund Drives, managing a high volume of monthly renewals and fulfillment with minimal supervision.
Responsibilities include cleaning mailing lists, identifying special cases, mail-merging, printing, stuffing, and assisting with donor acquisitions (such as scheduling volunteers and coordinating with the mail house).
Produce Leadership Circle fulfillment packages and invitations
Keep and manage inventory of mailing materials, proactively calculating annual quantities required and ordering additional inventory when stocks are low
Assist in the preparation of Annual Fund Drive materials, including preparing and submitting graphics request forms
Process and track Annual Fund Drive revenue and expenditures, and collaborate with the Senior Development Officer on budgeting
Create and track the overall Annual Fund Drives schedule
Create comprehensive giving reports for internal stakeholders and donor listings for MFAH webpages and publications
Contribute to the development of digital campaigns and fundraising films (from creative concept through logistical implementation) to enhance donor engagement
Assist VIP donors with confidential giving history information and stewardship fulfillment, by phone and in person
Maintain up-to-date knowledge of donor benefits and stewardship activities
Provide on-site support at development events specific to the Annual Campaigns and at fundraising events as needed
In addition to responsibilities related to the Annual Fund Drives, perform similar tasks for the Core Salon patron group and the Rienzi Garden Endowment Fund
Work closely with Senior Development Officer to pilot new fundraising strategies that reach new audiences and harness digital opportunities
Serve as the primary liaison with operations team to improve reporting processes and maintain accuracy of Tessitura data

Benefits

Medical Insurance : Employee and dependent coverage through a choice of managed health care programs
Dental Insurance : Employee and dependent coverage through two plan choices
Vision Insurance : Employee and dependent coverage through a vision program
Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
Life Insurance & AD&D : Employee coverage at no cost to the employee
Long Term Disability : Employee coverage at no cost to the employee
Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
Holidays - Full-time employees receive ten paid holidays per year
Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.
Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service.
MFAH Membership – Staff receive a free Family-level membership
Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and the Glassell School of Art.