Development Coordinator / Administrative Assistant III

Indian River State College • Fort Pierce, FL

111d • $20

About The Position

Join the Indian River State College Foundation as a Development Coordinator/Administrative Assistant III and play a key role in supporting our fundraising and donor engagement efforts! In this dynamic dual-capacity role, you’ll help manage day-to-day development operations, maintain accurate donor records, and provide executive support to the Vice President of Institutional Advancement. You’ll work closely with a collaborative team, contribute to strategic initiatives, and help create meaningful connections with our donors. Be part of a mission-driven team that makes a difference in our community. This role offers growth opportunities, collaborative work, and a chance to contribute directly to the success of Indian River State College Foundation’s fundraising initiatives.

Requirements

• Associate’s degree required; Bachelor’s degree preferred in nonprofit management, communications, business, or a related field.
• Minimum 2–3 years of experience in a fundraising or nonprofit office environment.
• Experience supporting multiple team members and/or senior executives preferred.
• Strong organizational and time-management skills.
• High attention to detail and accuracy in data entry, documentation, and written communication.
• Excellent interpersonal skills and a team-oriented approach.
• Proficiency with Microsoft Office Suite.
• Experience with a fundraising CRM, Blackbaud RaiserEdge NXT strongly preferred.

Nice To Haves

• Positive can-do attitude.
• Discretion and professionalism in handling confidential information.
• Consistent attention to deadlines, documentation, and stewardship processes.

Responsibilities

• Oversee day-to-day coordination of the development team’s activities, including donor stewardship and campaign support.
• Collaborate with the Database Manager to maintain accurate and up-to-date donor records within the CRM system.
• Enter charitable contributions, pledges, and matching gifts promptly and accurately.
• Ensure all gifts are properly coded by fund, campaign, appeal, and gift type in alignment with Foundation procedures.
• Generate and send donor receipt and acknowledgment letters within 48 hours of gift entry.
• Maintain organized digital and physical records of donations and correspondence.
• Review daily gift reports to verify accuracy and identify discrepancies.
• Coordinate calendars, meeting logistics, and travel arrangements for development directors.
• Assist with the planning and execution of donor events, luncheons, and Foundation programs.
• Manage the calendar and scheduling meetings for the Vice President of Institutional Advancement.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Handle sensitive and strategic materials with discretion.

Benefits

• Comprehensive Health Coverage including Medical, Dental, Vision, and Employee Assistance Program.
• Retirement Plans through the Florida Retirement System (FRS) and additional investment opportunities.
• Generous Paid Time Off including vacation, personal, and sick leave.
• Employee Discounts on various services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree