Development Assistant (Full Time)

Lake Charles Memorial Health System-posted 7 months ago
Full-time • Entry Level
Lake Charles, LA
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This position is responsible for assisting the Foundation Department and The Foundation at Lake Charles Memorial Hospital with all office activities that include but are not limited to the processing of donations, correspondence, gift acknowledgments, meetings support, management of the donor database, mailing, and office supplies management. This position will be under the direction of the Executive Director, Philanthropy. This position will work in collaboration with the Foundation team of staff, Foundation Board, committee members and volunteers, and other internal personnel as needed. Performs other work as assigned by the Executive Director.

  • Applies industry best practices and Foundation guidelines in the area of gift processing, data management, and donor acknowledgments.
  • Prepares and submits weekly batch reports to the Cashier and Finance Department.
  • Participates in webinars and coaching sessions of the CRM database provider to learn best practices, and optimize the use of the online Donor CRM platform.
  • Manages the department office spaces, department general communications (phone, email, and mail), inventory, supplies, and vendor management.
  • Coordinates, schedules, and manages logistical requirements of in-person and virtual meetings, conferences, and travel.
  • Assists with the development of meeting packets, writes and completes meeting minutes, prepares all other necessary supporting documents, and distributes to parties involved.
  • Organizes, updates, and maintains department records, printed and electronic files, and other materials.
  • Assists with all logistical and promotional activities in coordination with the Foundation team.
  • Identifies, develops, solicits and maintains in-kind donor partnerships to support fundraising event and campaign needs of the department.
  • Handles department purchases, tracks vendor payments and submits the required expense reports.
  • Processes funding requests from program administrators and/or departments for submission to the Executive Director, Capital Committee, and/or accounts payable departments.
  • Sends invoices or reminder letters to donors.
  • Attends hospital functions, donor meetings and/or supports foundation events as requested.
  • Conducts research to assist the team in developing a pipeline of donors and meeting opportunities.
  • Performs various tasks or projects and provides team support as assigned.
  • A high school diploma is required.
  • At least two (2) years of related experience in event/meeting planning, data entry, office management, non-profit volunteer, fundraising, and leadership experience are required.
  • Experience working on CRMs or databases is a plus.
  • Volunteer management and community engagement experience are a plus.
  • Social media and graphic design proficiency are a plus.
  • A demonstrated proficiency in the use of new software and online tools.
  • Internet savvy, and proficient in the use of Microsoft Office software (specifically Word, Excel, and PowerPoint).
  • Multitasking, organizational, and time management experience are a plus.
  • Possesses a valid Driver's License.
  • Understanding of and commitment to the role and mission of Lake Charles Memorial Health System and The Foundation at Lake Charles Memorial Hospital.
  • Bilingual would be an asset.
  • Opportunity to be a part of an organizational culture that supports exceptional patient care.
  • Commitment to the well-being and professional growth of employees.
  • Recognition of contributions and nurturing of growth.
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