Development Assistant, Entertainment, Tech & Lifestyle

Uja-Federation Of New York-posted about 1 year ago
Full-time
New York, NY
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The Development Assistant for UJA's Entertainment, Tech & Lifestyle division plays a crucial role in supporting the division's philanthropic efforts across various industries. This position involves providing administrative support to enhance awareness and fundraising initiatives, while also fostering relationships with industry executives to encourage their involvement in community-building and fundraising activities. The role demands a proactive, flexible, and self-motivated individual who can thrive in a fast-paced environment.

  • Provide support for the Entertainment, Tech & Lifestyle team across events, programs, campaign and donor engagement opportunities.
  • Manage divisional Roll of Honor, tracking key information and coordinating internally and externally to ensure accuracy.
  • Use fundraising database to efficiently and accurately process gifts and payments, update donor accounts, manage event registrations, run giving lists/reports, and track attendance for meetings, events, programs, and trips.
  • Plan, prepare for and execute internal and external meetings, programs, events, and trips, including logistics and supplies.
  • Coordinate/manage marketing initiatives including divisional calendar, materials, and microsite, liaising with colleagues on content updates, event listings, and photos.
  • Support division's Sports For Youth and Music For Youth grant allocations processes, working with lead fundraisers and grants management team.
  • Address inquiries from donors, lay leaders, and outside vendors, screening calls and responding to situations as appropriate.
  • Perform general administrative duties such as ordering supplies, paying invoices, processing expense reports, and arranging food and room requests.
  • Attend trainings on office systems and procedures to stay up-to-date and serve as a resource to the team.
  • Act as office manager for the department and ensure the administrative space is organized and maintained.
  • Bachelor's degree required
  • Proficiency in Microsoft Office Suite preferred, including Office 365, SharePoint, OneDrive, Excel, Outlook, Teams, and Access
  • Experience with CRM or other data management databases preferred
  • Detail-oriented, proactive, with strong time management skills
  • Excellent organizational skills and an ability to learn and understand systems and procedures
  • Excellent interpersonal, written and verbal communication skills
  • Maturity and professionalism
  • Interest in fundraising, philanthropy and events
  • Positive work ethic and ability to work as part of a team
  • Ability to bend, lift, pack, and unpack supply boxes
  • Flexibility to work at events and programs when required, which may be outside of normal business hours.
  • Annual salary of $45,000
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