Design Project Manager/Producer

RE Build Manufacturing, LLC-posted about 1 month ago
Full-time • Manager
Kalamazoo, MI
501-1,000 employees
Publishing Industries
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The Project Manager/Producer will serve as the liaison between our creative team and our clients, ensuring that project objectives, schedules, and budgets are met. From scoping out new design or branding projects, to coordinating cinematography shoots, this role encompasses both the organizational rigor of traditional project management and the hands-on production skills required to execute seamless creative experiences.

  • Act as the primary point of contact for assigned clients, maintaining clear and consistent communication.
  • Gather project requirements, clarify goals, and manage client expectations throughout project lifecycles.
  • Provide regular status updates, host client meetings, and address any concerns promptly.
  • Develop comprehensive Statements of Work (SOWs) detailing scope, deliverables, timelines, and budgets.
  • Assist in drafting proposals and estimates for new client project requests.
  • Ensure all project documentation is up-to-date and accessible to both internal and external stakeholders.
  • Create, maintain, and track detailed project schedules, assigning tasks and ensuring deadlines are met.
  • Collaborate with designers, copywriters, videographers, and external vendors to allocate the necessary resources.
  • Keep projects on time and within budget by proactively identifying and mitigating risks.
  • Coordinate daily tasks for the creative team, ensuring alignment with project goals and client needs.
  • Facilitate regular check-ins and stand-up meetings to keep everyone on the same page.
  • Communicate any changes in scope, deliverables, or timelines to the internal team promptly.
  • Develop production schedules and call sheets for video and photo shoots.
  • Secure locations, permits, and equipment as needed.
  • Source, book, and coordinate talent, crew, and vendors.
  • Serve as the on-set liaison between clients and the creative team, ensuring shoot days run smoothly.
  • Manage project budgets, track expenses, and handle purchase orders.
  • Negotiate costs with vendors, freelancers, and production crew to stay within budget.
  • Provide regular budget updates and financial reports to internal stakeholders.
  • Review deliverables to ensure they meet brand standards and client expectations.
  • Coordinate final file handoff and project wrap-ups, collecting feedback to optimize future workflows.
  • Bachelor's degree in Project Management, Communications, Marketing, or related field preferred.
  • 3+ years of experience in project management or production within a creative, design, or agency environment.
  • Strong understanding of the creative process (print, digital, and video/cinematography).
  • Proficiency with project management tools (e.g., Harvest, Click-up, etc) and Microsoft Office workspace.
  • Familiarity with budgeting and financial tracking tools or software.
  • Excellent organizational and time-management abilities.
  • Familiarity with budgeting and financial tracking tools or software.
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