Design Project Coordinator

Tesla-posted about 1 year ago
$54,912 - $119,808/Yr
Full-time • Entry Level
Fremont, CA
5,001-10,000 employees
Transportation Equipment Manufacturing
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Tesla is seeking a motivated and accomplished Design Project Coordinator to join its infrastructure team. This role requires a highly organized individual with a passion for driving multi-disciplinary projects and the ability to facilitate collaboration among various teams. The Design Project Coordinator will be responsible for managing project schedules, ensuring alignment with company priorities, and effectively communicating project details to all stakeholders.

  • Project Start-Up/Initiation including contracts, RFPs, work authorizations, and creation/maintenance of project directories.
  • Early Project Phases tasks including consultant contracts, accurate project file documentation, meeting coordination, and preparation of meeting agendas/notes.
  • Design Documentation/Construction Administration tasks including file sharing, contract and invoice management, and managing deliverables with weekly updates.
  • Proposal and Bid-leveling activities and development of Request for Proposals for external vendors and consultants.
  • Site visits to review and document existing conditions or construction progress.
  • Coordination with AHJs including permit submissions and project reviews.
  • Project Close-Out tasks including as-built documentation archiving.
  • 2-5+ years of experience in a supportive capacity preferably with an engineering, architecture, or construction firm.
  • Degree in Science, Technology, Engineering or Math (STEM); or equivalent experience.
  • Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment.
  • Strong verbal and written communication skills, attention to detail with a strong sense of urgency.
  • Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam (or related).
  • Proficiency in AutoCAD, Revit, Aconex, PlanGrid, and/or Procore preferred.
  • Aetna PPO and HSA plans with $0 payroll deduction options.
  • Family-building, fertility, adoption and surrogacy benefits.
  • Dental and vision plans with $0 paycheck contribution options.
  • Company Paid HSA Contribution when enrolled in the High Deductible Aetna medical plan.
  • Healthcare and Dependent Care Flexible Spending Accounts (FSA).
  • LGBTQ+ care concierge services.
  • 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits.
  • Company paid Basic Life, AD&D, short-term and long-term disability insurance.
  • Employee Assistance Program.
  • Sick and Vacation time (Flex time for salary positions), and Paid Holidays.
  • Back-up childcare and parenting support resources.
  • Voluntary benefits including critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance.
  • Weight Loss and Tobacco Cessation Programs.
  • Tesla Babies program.
  • Commuter benefits.
  • Employee discounts and perks program.
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