Deputy Treasurer

The City of Bay City, Michigan•Bay City, MI

20h

About The Position

This position involves the collection and receipting of all City revenue. Performs various accounting functions, such as accounts receivable and payable. Work also involves the preparation of complex accounting and financial reports. Responsibility includes maintaining control of all receipts of the City of Bay City. Work is completed through considerable independent judgment and initiative within established policies and procedures. An employee in this position may be called upon to do any or all of the following essential functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the class. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Requirements

Knowledge of: The principles of public finance, cash management and accounting as applied to the depositing and disbursing of City funds.
Supervisory practices and techniques.
Modern office equipment.
Ability to: Work with numerous interruptions and work effectively under time constraints to meet deadlines.
Establish and maintain effective working relationships with employees, City residents and City officials.
Provide quality customer service to both internal and external customers.
Provide and demonstrate proper telephone etiquette.
Communicate clearly and concisely, both orally and in writing.
Attention to detail and perform tasks with highest accuracy with all job duties and responsibilities.
Exercise judgement and discretion in applying and interpreting policies and procedures consistent with overall policy and objectives.
Prepare and maintain complex financial reports.
Plan and supervise the work of others.
Utilize computers as a record keeping tool, which includes previous working knowledge of Microsoft Applications, New World Financial System and BS&A Software.
Bachelor's degree in business with major course work in accounting and/or finance.
A minimum of two (2) years of progressively responsible municipal finance work which includes supervisory experience.
An equivalent combination of job-related education and experience.
Must possess and maintain a valid State of Michigan Driver's License.

Nice To Haves

Previous municipal government experience is preferred.

Responsibilities

Participates in the collection of all City revenues including taxes, utilities, special assessments, fees, permits and any other revenue for the City and oversees the proper issuance of receipts and allocation of revenue.
Responsible for the daily functions of balancing receipts and making the necessary bank deposits in approved depositories.
Assists customer service staff with customer service problems; explains City collection policies and procedures. Also responsible for assisting the public with questions and/or complaints.
Assists customer service staff with the collection and the appropriate posting of online payments. Will also ensure that the web services are updated with the proper remaining balances.
Assists the Treasurer with research, compiling and tabulation in the billing, collection, maintenance of the tax roll, tax capture and distribution of all types of property taxes.
Responsible for the adjustments to utility and tax payments following uncollectable funding.
Assists accounting staff with the reconciliation of deposits and banking adjustments.
Responsible for the collection of Payment in Lieu of Tax – PILT, and maintain the necessary reporting and distribution of these funds.
Responsible for the collection of mobile home specific taxes and will be required to maintain the necessary reporting and distribution of these funds.
Responsible for jeopardy tax assessments and their collection
Supports and/or oversees the mailing and collection of real and delinquent personal property taxes.
Supports the Treasurer with tax settlement with Bay County.
Supports the Treasurer with all aspects of City investments.
May be required to attend meetings in the absence of the City Treasurer.
Performs other duties and responsibilities as required up to and including backfilling the Treasurer's role when necessary.