Deputy Enterprise Project Manager in Whitehouse

Austin Bank•Whitehouse, TX

6h•Onsite

About The Position

The Deputy Enterprise Project Manager is responsible for assisting the Enterprise Project Manager in coordinating, managing, and overseeing significant projects across Austin Bank including strategic, operational, technology, compliance, risk, and regulatory initiatives and managing multiple, simultaneous projects, and deadlines. Serving as the central point of tracking and reporting on all deliverables throughout the project lifecycle. This role ensures consistent planning, prioritization, governance, and delivery of projects aligned with Austin Bank’s strategic objectives, risk appetite, and OCC regulatory expectations. The Deputy Enterprise Project Manager partners with the Enterprise Project Manager to work with executive leadership, project business owners, department heads, Compliance, Risk Management, Internal Audit, IT, business line leaders, and other stakeholders to balance strategic growth, operational efficiency, and regulatory discipline in a relationship-focused community bank environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes the following, other duties may be assigned. General Reports to work regularly and promptly. Maintains confidentiality at all times. Provides superior customer service. Incorporates and adheres to established department and Bank policies, procedures and objectives and quality assurance. Enhances professional growth and development through participation in education programs and current literature. Physical attendance at the workplace is an inherent requirement of the role. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bank-Wide Project Oversight Will assist the Enterprise Project Manger in performing the following and work under their direction to achieve proficiency in the following. Serve as the central coordinator for all enterprise-level and department-initiated projects (as decided by Management) across the Bank. Works with the Business Owner to prepare and submit Project Recommendations to IT Steering Committee when appropriate. Acts as Administrator in the Project Management software. Manage the formal project intake process, risk assessment, prioritization, and approval process which may include standardized project documentation, scopes, timelines, milestones, expectations, budgets (when applicable), and risk/issue logs. o Plans projects in order to accomplish goals within constraints such as time cost and agreed standards. o Creates and implements a project communication plan to include periodic project updates. o For each project, assists with the building of an effective team, assigns tasks to team members, and evaluates outcomes in tandem with the project Business Owner. o Manages adherence to the project deadlines and resources, communicating any inconsistencies immediately to avoid project delays. o Documents and manages stakeholder expectations, both internally and externally o Utilizing the results of the group project risk assessment, works with the project team to minimize the Bank’s exposure and risk on projects. Maintain a consolidated, bank-wide project portfolio and roadmap. Act as the primary liaison between project sponsors, executive management, and cross-functional teams. Prepare clear, concise enterprise project reporting for senior management and committees. Escalate risks, conflicts, and delays with recommended mitigation strategies. Coordinate with Compliance, Risk Management, Third-party Vendor Management, Internal Audit, and other stakeholders, to embed controls, documentation, and regulatory requirements into projects. Support OCC examinations, audits, MRAs, and assist with any remediation decisions by tracking related project activity and evidence. Establish and maintain Austin Bank’s enterprise project management standards, templates, and reporting. Support management committees by providing visibility into project status, risks, and interdependencies. Continuously refine project governance as the Bank grows and evolves. Ensure that any project-related vendor and third-party activities across departments are addressed by the appropriate parties. Monitor vendor deliverables and escalate performance or compliance issues impacting projects. General understanding of banking terms and processes which may include the following: o Enterprise Risk Management (ERM) o Compliance Management Systems (CMS) o Internal audit and issue management o Third-Party Risk Management o Familiarity with applicable regulations (BSA/AML, CRA, Fair Lending, GLBA, UDAP/UDAAP, data security). CRITICAL QUALITIES Will work under the direction of the Enterprise Project Manager in learning, developing and achieving the following skills: Thinks holistically about how projects impact the entire Bank, not just individual departments. Balances strategic growth, operational capacity, and regulatory requirements. Able to proactively see and manage interdependencies across initiatives including effective prioritization and resource utilization across departments. The ability to facilitate teamwork by actively listening and adapting to achieve the best outcome for the project. Leads the project without direct authority to make departmental or other outside decisions. Ability to utilize a diplomatic approach to achieve solutions to various issues within the project and its team. Builds trust and strong working relationships with executives and department leaders. Confident facilitating difficult prioritization, deadlines and trade-off discussions. Detail-oriented, highly organized with a strong focus on controls, documentation, and defensibility. Maintains consistency and accountability across all projects. Highly organized, disciplined, and reliable. Able to adapt quickly in a dynamic, resource-constrained environment. Calm and effective under pressure, including during exams, audits, or high-visibility initiatives. Clear visibility into all significant projects across the Bank. Consistently receive positive feedback from executive leadership, Compliance, Risk, and Audit. Improved consistency, accountability, and execution maturity across Austin Bank.

Requirements

Reports to work regularly and promptly.
Maintains confidentiality at all times.
Provides superior customer service.
Incorporates and adheres to established department and Bank policies, procedures and objectives and quality assurance.
Enhances professional growth and development through participation in education programs and current literature.
Physical attendance at the workplace is an inherent requirement of the role.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General understanding of banking terms and processes which may include the following: o Enterprise Risk Management (ERM) o Compliance Management Systems (CMS) o Internal audit and issue management o Third-Party Risk Management o Familiarity with applicable regulations (BSA/AML, CRA, Fair Lending, GLBA, UDAP/UDAAP, data security).
Thinks holistically about how projects impact the entire Bank, not just individual departments.
Balances strategic growth, operational capacity, and regulatory requirements.
Able to proactively see and manage interdependencies across initiatives including effective prioritization and resource utilization across departments.
The ability to facilitate teamwork by actively listening and adapting to achieve the best outcome for the project.
Leads the project without direct authority to make departmental or other outside decisions.
Ability to utilize a diplomatic approach to achieve solutions to various issues within the project and its team.
Builds trust and strong working relationships with executives and department leaders.
Confident facilitating difficult prioritization, deadlines and trade-off discussions.
Detail-oriented, highly organized with a strong focus on controls, documentation, and defensibility.
Maintains consistency and accountability across all projects.
Highly organized, disciplined, and reliable.
Able to adapt quickly in a dynamic, resource-constrained environment.
Calm and effective under pressure, including during exams, audits, or high-visibility initiatives.
Clear visibility into all significant projects across the Bank.
Consistently receive positive feedback from executive leadership, Compliance, Risk, and Audit.
Improved consistency, accountability, and execution maturity across Austin Bank.

Responsibilities

Assist the Enterprise Project Manager in coordinating, managing, and overseeing significant projects across Austin Bank including strategic, operational, technology, compliance, risk, and regulatory initiatives
Manage multiple, simultaneous projects, and deadlines.
Serve as the central point of tracking and reporting on all deliverables throughout the project lifecycle.
Ensure consistent planning, prioritization, governance, and delivery of projects aligned with Austin Bank’s strategic objectives, risk appetite, and OCC regulatory expectations.
Partner with the Enterprise Project Manager to work with executive leadership, project business owners, department heads, Compliance, Risk Management, Internal Audit, IT, business line leaders, and other stakeholders to balance strategic growth, operational efficiency, and regulatory discipline in a relationship-focused community bank environment.
Serve as the central coordinator for all enterprise-level and department-initiated projects (as decided by Management) across the Bank.
Work with the Business Owner to prepare and submit Project Recommendations to IT Steering Committee when appropriate.
Act as Administrator in the Project Management software.
Manage the formal project intake process, risk assessment, prioritization, and approval process which may include standardized project documentation, scopes, timelines, milestones, expectations, budgets (when applicable), and risk/issue logs.
Plan projects in order to accomplish goals within constraints such as time cost and agreed standards.
Create and implement a project communication plan to include periodic project updates.
Assist with the building of an effective team, assigns tasks to team members, and evaluates outcomes in tandem with the project Business Owner.
Manage adherence to the project deadlines and resources, communicating any inconsistencies immediately to avoid project delays.
Document and manages stakeholder expectations, both internally and externally
Utilize the results of the group project risk assessment, works with the project team to minimize the Bank’s exposure and risk on projects.
Maintain a consolidated, bank-wide project portfolio and roadmap.
Act as the primary liaison between project sponsors, executive management, and cross-functional teams.
Prepare clear, concise enterprise project reporting for senior management and committees.
Escalate risks, conflicts, and delays with recommended mitigation strategies.
Coordinate with Compliance, Risk Management, Third-party Vendor Management, Internal Audit, and other stakeholders, to embed controls, documentation, and regulatory requirements into projects.
Support OCC examinations, audits, MRAs, and assist with any remediation decisions by tracking related project activity and evidence.
Establish and maintain Austin Bank’s enterprise project management standards, templates, and reporting.
Support management committees by providing visibility into project status, risks, and interdependencies.
Continuously refine project governance as the Bank grows and evolves.
Ensure that any project-related vendor and third-party activities across departments are addressed by the appropriate parties.
Monitor vendor deliverables and escalate performance or compliance issues impacting projects.