DEPUTY DISTRICT CLERK

South Florida Water Management District • Lake Clarke, FL

285d • $51,792 - $88,753

About The Position

The SFWMD is looking for a qualified Deputy District Clerk to join the Office of Communications and Public Engagement. The Deputy District Clerk position is a specialized administrative position that supports the District Clerk in the execution of mission-critical responsibilities as Secretary to the Governing Board and Agency Clerk. The Deputy District Clerk champions the mission of the Clerk's Office by providing quality and proactive expertise, services, and support for these two distinct but related business functions. Incumbent applies seasoned business operational knowledge and internal District knowledge to effectively interact with Governing Board members, senior leadership, subject matters experts, and the public. Incumbent demonstrates excellent interpersonal skills to successfully communicate, collaborate, resolve conflict, and gain consensus.

Requirements

• Typically has an Associate's Degree (Bachelor's degree is preferred) in Business and Office Administration or related field.
• 5+ years' experience of highly competent, qualifying administrative support experience at the executive management level.
• Extensive, solid skills in Microsoft Office software applications (Outlook, Word, Excel, PowerPoint, and SharePoint).
• Experience in web-based research and information collection.
• Valid State of Florida Driver's License.

Responsibilities

• Supports the development, review, and dissemination of meeting notices, agendas, addendums, and minutes for the Governing Board and other public meetings assigned to the Clerk's Office.
• Ensures accuracy, integrity, and timely distribution of materials.
• Assists in the planning, coordination, and execution of offsite Governing Board meetings.
• Supports the District Clerk in serving as agency contact for public meetings and will be called upon to staff some public meetings.
• Ensures all resolutions, documents, and agreements approved by the Governing Board are properly executed and attested.
• Serves as 'custodian' of all Governing Board official records including materials submitted by the public.
• Indexes and maintains all Governing Board orders, resolutions, rules, policies, and other related actions.
• Supports the District Clerk in rendering, maintaining and indexing orders, resolutions and other official documents of the District and Governing Board.
• Receives and records all documents filed with the Clerk in legal proceedings.
• Provides copies of final orders and assists in administering the numbering system used to identify agency final orders and resolutions.
• Maintains and distributes all delegations of authority information and documentation from the Governing Board.
• Serves as 'Agency Coordinator' with the Florida Commission on Ethics for maintaining financial disclosure notification.
• Processes lobbyist registrations and maintains the lobbyist database.
• Identifies process improvements and documents processes through the development of Standard Operating Procedures (SOPs).
• Establishes and maintains an active program for the economical and efficient management of records.
• Serves as Records Coordinator for the Clerk's office and assists the Records Administration Officer.
• Trains staff on legal obligations and ensures compliance with applicable Florida Statutes.
• Establishes, assesses and modifies policies and procedures for the efficient management of records.
• Maintains a vital/important storage and retrieval records program.

Benefits

• Salary Minimum: $51,792.00
• Salary Midpoint: $61,547.20
• Salary Maximum: $88,753.60

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administration of Environmental Quality Programs
• Education Level: Associate degree