Deputy Director (non-technical)
About The Position
The NYC Department of Design and Construction, Division of Finance & Procurement seeks a Deputy Director. The selected candidate will manage the Expense Budget (Other Than Personal Service) of multiple portfolios within the Public Buildings and Infrastructure Divisions which included: Expense Sponsor work, Cultural and Libraries, Borough-Based Jails (BBJ), Red Hook, Design Build,on-going/future City and Federally funded programs. The Deputy Director will ensure that funding is available for ongoing and future procurements within each program. Additional duties include: working closely with DDC project managers to ensure current year projections such as outstanding encumbrances and payment requisitions are made within the expense fiscal year-end calendar as well as coordinating with external agencies such as OMB on New Needs Assessments (NN) and Program to Eliminate the Gap (PEG). The selected candidate will work with Comptroller’s Office to initiate and clear expense accruals; provide OMB/Hagerty Consultants with updates on FEMA payments; coordinate with over ten (10) sponsor agencies on budget transfers year-end accounting/invoices. The selected candidate will review the budget codes and update HRIS per ESCF submitted by the HRSD. He/She has to work on special assignments like generating reports and others assigned by the Budget ditector and Executive director.The Deputy Director will develop new and refined procedures and tools to streamline expense budget planning, tracking spreadsheets and standard operating procedures (SOPs). In addition, the selected candidate will also assist with the Personal Service (PS) projections of their respective OTPS programs and supervise a small group of staff.
Requirements
- Only candidates who are permanent in the Administrative Staff Analyst or those who are reachable on the DDC promotional list (exam #9536), or open-competitive list (exam #9058) may apply.
- Authorization to work in the United States is required for this position.
- 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or 2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Responsibilities
- Manage the Expense Budget (Other Than Personal Service) of multiple portfolios within the Public Buildings and Infrastructure Divisions
- Ensure that funding is available for ongoing and future procurements within each program
- Work closely with DDC project managers to ensure current year projections such as outstanding encumbrances and payment requisitions are made within the expense fiscal year-end calendar
- Coordinate with external agencies such as OMB on New Needs Assessments (NN) and Program to Eliminate the Gap (PEG)
- Work with Comptroller’s Office to initiate and clear expense accruals
- Provide OMB/Hagerty Consultants with updates on FEMA payments
- Coordinate with over ten (10) sponsor agencies on budget transfers year-end accounting/invoices
- Review the budget codes and update HRIS per ESCF submitted by the HRSD
- Work on special assignments like generating reports and others assigned by the Budget ditector and Executive director
- Develop new and refined procedures and tools to streamline expense budget planning, tracking spreadsheets and standard operating procedures (SOPs)
- Assist with the Personal Service (PS) projections of their respective OTPS programs
- Supervise a small group of staff
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What This Job Offers
Job Type
Full-time
Career Level
Manager
