Deputy Director of DPDS Central Records

State of Maryland • Baltimore City, MD

1d • Onsite

About The Position

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. This Position Is a Special Appointment. The Incumbent Will Work at The Pleasure of the Appointing Authority. GRADE 19 LOCATION OF POSITION Baltimore City 300 E Madison Street, Baltimore, MD 21201 The main purpose of this position is to assist the Director of the Commitment Records Unit by identifying, analyzing and resolving administrative, managerial and operational day to day office procedures and concerns. Act as the liaison between DPDS and criminal justice agencies on documentation, operational procedure, policies that may affect the security and public safety mission of the Division of Pretrial Detention and Services. Assist the Director in establishing policies, goals and objectives for the central records unit. Serves as the liaison between the DPDS and federal, state, county and municipal police departments, sheriff offices, correctional facilities, parole and probation agencies, correctional institutions, detention centers, Assist in planning, directing and evaluating the daily operations of the Central Records Office which include the following: ● Entering data into the Offender Case Management System (OCMS) computer system; ● Processing pretrial, mental health, sentenced and federal inmate commitments; ● Processing writ, detainers, warrants, indictments, commitment and added charge documents; ● Processing subpoenas; Processing of extradition, bail release and other court orders; ● Conducting warrant checks via NCIC, MILES, JIS and CHASE; Processing hit confirmations; ● Computing sentence diminution credits and release dates; Preparing inmate records for bail review, trial and other court proceedings; ● Preparing inmate records for transfer to other correctional and law enforcement jurisdictions; ● Maintaining active and inactive inmate records; Verifying inmate records; Resolving discrepancies in inmate commitment and criminal history data; ● Microfilming and repositioning inmate records; ● Disseminating criminal history information to the public and to criminal justice agencies; Identifying inmates for parole hearings and sentence commutations; ● Producing and disseminating population reports and statistical data; and, a range of other records keeping and data processing activities.

Requirements

• An AA Degree in Criminal Justices, Legal and Ethical Studies and/or Business Administration.
• 5 years of experience in reviewing, verifying, and interpreting WRITS, Court Orders, Sentence Commitments, Court and/or Immigration Detainers, Court Releases, Court Transfer Orders, Intake/Bail Review Summaries in order to make determinations and resolve problems involving the calculation of prison sentences in accordance with applicable laws, and the regulations and policies of the Department of Public Safety and Correctional Services to include 3 (three) years of management experience overseeing the work of teams with the aforementioned duties.
• Previous work experience using the following databases: OCMS, Maryland Electronic Courts (MDEC) System, CJIS, JPortal and Meters.

Nice To Haves

• Possession of a Bachelor’s Degree in Criminal Justice, Legal and Ethical Studies,or Public/Business Administration.
• Possession of a Master’s degree in Criminal Justice, Legal and Ethical Studies,or Public/Business Administration.

Responsibilities

• Assist the Director of the Commitment Records Unit by identifying, analyzing and resolving administrative, managerial and operational day to day office procedures and concerns.
• Act as the liaison between DPDS and criminal justice agencies on documentation, operational procedure, policies that may affect the security and public safety mission of the Division of Pretrial Detention and Services.
• Assist the Director in establishing policies, goals and objectives for the central records unit.
• Serves as the liaison between the DPDS and federal, state, county and municipal police departments, sheriff offices, correctional facilities, parole and probation agencies, correctional institutions, detention centers
• Assist in planning, directing and evaluating the daily operations of the Central Records Office which include the following: ● Entering data into the Offender Case Management System (OCMS) computer system; ● Processing pretrial, mental health, sentenced and federal inmate commitments; ● Processing writ, detainers, warrants, indictments, commitment and added charge documents; ● Processing subpoenas; Processing of extradition, bail release and other court orders; ● Conducting warrant checks via NCIC, MILES, JIS and CHASE; Processing hit confirmations; ● Computing sentence diminution credits and release dates; Preparing inmate records for bail review, trial and other court proceedings; ● Preparing inmate records for transfer to other correctional and law enforcement jurisdictions; ● Maintaining active and inactive inmate records; Verifying inmate records; Resolving discrepancies in inmate commitment and criminal history data; ● Microfilming and repositioning inmate records; ● Disseminating criminal history information to the public and to criminal justice agencies; Identifying inmates for parole hearings and sentence commutations; ● Producing and disseminating population reports and statistical data; and, a range of other records keeping and data processing activities.

Benefits

• health insurance, dental, and vision plans offered at a low cost
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree
• Number of Employees: 101-250 employees