Deputy Director Library - Finance & Administration

Pima County-posted 2 days ago

Full-time • Manager

Tucson, AZ

5,001-10,000 employees

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The Library Deputy Director of Finance and Administration will be responsible for an approximate operating budget of $46M, including an average $10M capital budget. In this role, you will be responsible for stewarding Pima County Public Library assets, including more than 400,000 square feet in 27 libraries, a fleet of vehicles, and multiple technology projects and platforms. This position will oversee major capital projects including library renovations, new library construction, and other capital enhancements. In this capacity, and in collaboration with the executive team, the Deputy Director plays a key role in planning, directing, coordinating, and managing the budget, financial reporting, accounting, contract review, asset management, revenue collection, and accounts payable functions. This position reports directly to the Library Director and supervises managerial staff of Library department administrative teams including but not limited to Finance, Facilities, and Human Resources. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Develop and execute strategies to expand the library’s engagement with community members, organizations, and stakeholders
Ensure alignment with the library’s mission and strategic goals
Design, implement, and evaluate community-focused programs and events that meet the needs and interests of diverse populations
Collaborate with library staff to ensure successful execution
Cultivate and maintain relationships with local businesses, schools, non-profits, and other community organizations; represent the library at community events, meetings, and conferences
Lead efforts to raise awareness of library services and programs through various channels, including social media, traditional media, and community events
Develop promotional materials and campaigns to reach target audiences
Conduct regular assessments to understand community needs and preferences
Utilize feedback to inform program development and service improvements
Oversees and support community engagement staff; provide training, guidance, and performance evaluations to ensure effective team performance
Identify potential funding sources and write grant proposals to support community engagement initiatives
Assist with fundraising efforts and donor relations as needed
Monitor and analyze engagement metrics and program outcomes
Prepare reports and presentations to communicate results and impact to library leadership and stakeholders

Master’s degree from an accredited college or university in Library Science, Public Administration, Communications, Social Work, or a related field, as determined by the department head at the time of recruitment, AND at least three (3) years of senior management experience in a public sector library system.
Valid driver license is at time of application.
Valid AZ driver license is at time of appointment.

Minimum five (5) years coordinating the development and preparation of a taxing district budget or large departmental budget, exercising administrative control over departmental expenditures.
Minimum five (5) years experience analyzing departmental procedures and organizational structures in relation to operational needs.
Minimum five (5) years experience developing plans and processes to increase efficiency and cost effectiveness.
Minimum three (3) years experience in negotiating and administrating intergovernmental agreements (IGA) and/or similar instruments with affected jurisdictions for the provision of library services or related entities.
Minimum one (1) year experience in coordinating the construction, maintenance, and repair of County operated or maintained facilities with affected jurisdictions, County facilities management, and contractors or vendors.
Minimum three (3) years administrating contracts with vendors and service providers through the County Procurement Director or other similar contract administrators.
Minimum three (3) years experience overseeing or directly supervises professional, paraprofessional, administrative, and/or clerical staff.
Minimum one (1) year experience in reviewing and analyzing proposed state and federal legislation for potential impact on department operations and processes as well as providing recommendations.
Minimum four (4) years experience developing and implementing departmental or organizational policies, procedures, and goals.

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