Deputy Director for Fiscal Management

New York City, NY • New York City, NY

79d

About The Position

The New York City Department of Sanitation (DSNY) keeps New York City healthy, safe, and clean by collecting, recycling, and disposing of waste, cleaning City streets and vacant lots, and clearing snow and ice. DSNY is the nation's largest municipal sanitation agency, with nearly 10,000 employees, 59 district garages, and a fleet of more than 5,000 trucks, cars, and other types of equipment. The Department clears litter, snow, and ice from approximately 6,500 miles of City streets and removes debris from vacant lots as well as abandoned vehicles from City streets. Under Local Law 199 of 2019, the Department of Sanitation is required to implement a program known as Commercial Waste Zones (CWZ), which transfers the regulation of private waste haulers to the Department of Sanitation. The Bureau is seeking a Deputy Director for Fiscal Management that will oversee staff responsible for multiple budget, payment, and revenue-related functions as well as take a leadership role in managing the Bureau's overall budget and fiscal related matters.

Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in '1' above.

Nice To Haves

• Proficient with budgeting functions in the City Financial Management System (FMS)
• Advanced understanding of OTPS funds management
• Intermediate knowledge of Capital funds planning
• Knowledge of budgeting functions in PASSPort
• Intermediate level experience using Microsoft Suite applications
• Excellent verbal and written communication skills
• Detail oriented, organized, accurate, and possess strong analytical skills

Responsibilities

• Reviews and refines annual Base Budget plans with all Unit Managers
• Evaluates plans in comparison to expenditures and cost basis from past years
• Reviews and refines new need requests and planned needs and schedules for such work
• Analyzes plans across the Bureau and presents recommendations to Executive Staff for adjustments to planned budgets and budget codes to work within the Base Budget and, if needed, funding for new needs requests
• Upon consultation with Executive staff prioritizes funding and assigns budgets to Unit managers
• In conjunction with Unit Managers prepares tracking sheets which include cash flows through the Fiscal year for each task
• Independently tracks actual expenditures and cash flow against planned expenditures, schedules, and budget
• Periodically reports status to Unit Managers and Executive staff, including exception notices and potential budget under-runs/over-runs for projects and contracts
• Participates in budgeting, timing, and tracking of Capitally funded projects
• Conceptualizes and implements process improvements to streamline and improve the accuracy of fiscal operations for the Bureau
• Processes Bureau OTPS budget encumbrances
• Processes and tracks all contractor/vendor payments within PASSPort and the Financial Management System (FMS)
• Manages requisitions, purchase order modifications and financial allocations within PASSPort and the Financial Management System (FMS)
• Recommends and prepares temporary and permanent Budget modifications among Budget codes
• Identifies the need and prepares Budget modifications to re-allocate budgeted funds to the appropriate object code
• Reconciles fiscal year and budget expenditures and accruals
• Prepares accrual reports to ensure previous fiscal year charges are back charged against accruals
• Coordinates with Procurement for Subcontractor Management and Contract Compliance
• Orchestrates the biannual Bureau supply ordering process
• Conceptualizes and implements process and system improvements to streamline and improve the accuracy of fiscal operations for the Bureau

Benefits

• Public Service Loan Forgiveness eligibility
• New York City residency requirement within 90 days of appointment

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Master's degree
• Number of Employees: 5,001-10,000 employees