Deputy County Clerk

COWETA COUNTY COMMISSIONERS•Newnan, GA

5d•$22

About The Position

Performs intermediate administrative work assisting the Clerk to the Board of Commissioners, preparing and maintaining official County records and files, preparing and maintaining minutes, assisting the Board and County Administrator with special projects, and related work as apparent or assigned. Work is performed under the supervision of the County Clerk. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Requirements

Thorough knowledge of County functions, organization and policies
Comprehensive knowledge of business English and spelling
Ability to perform extensive research and prepare detailed reports and graphs
Skill in the use of personal computer and associated software packages
Ability to work under pressure
Ability to handle confidential information in proper manner
Ability to organize and perform work independently
Ability to lay out and type forms and tables
Ability to make mathematical calculations
Ability to take and transcribe dictation and type accurately at a reasonable rate of speed
Ability to establish and maintain effective working relationships with elected officials, associates, and the general public.
Associates/Technical degree with coursework in records management, or related field and considerable experience in minute preparation, records management and preparation of legal documents, or equivalent combination of education and experience.
Completion of State Mandated Clerk’s training.
Obtain Notary Public within six months.
Favorable background history as determined by review of local, State and Federal records
Valid driver’s license in the State of Georgia with a favorable driving history (MVR)

Responsibilities

Prepares and maintains meeting agenda and back-up information for Board of Commissioners meetings; attends Board of Commissioners meetings; records meetings, takes and transcribes minutes; conducts research on related topics as directed; follows up on agenda items.
Composes processes and maintains official County documents and records including agendas, minutes, ordinance books, resolutions, proclamations, contracts, agreements, leases, etc. for the Board of Commissioners and other boards and committees.
Performs administrative and clerical duties such as filing, typing, calendar maintenance, recording and transcribing documents; prepares correspondence for the County Administrator and Board members.
Maintains official records of the County in accordance with Federal, State and local record management requirements.
Responds to inquiries from local officials, County staff, vendors, suppliers and the general public by telephone, letter, memo or other appropriate means.
In the absence of the County Clerk, acts as Alternate Records Officer for various County departments in responding to open records and freedom of information requests.
Enters a variety of data into system; verifies statistical and other records for accuracy and completeness; compiles information and verifies data.
Develops legal notices and, summarizes legal, technical and lengthy documents, discussions and testimonies accurately for inclusion in official records and minutes; coordinates placement of legal notices for public hearings and meetings.
Serves as Notary Public; certifies legal documents on behalf of the County.
Encourages and promotes a culture of excellent service.