Deputy County Clerk

Green Lake County•Green Lake, WI

5d•Onsite

About The Position

Assist County Clerk in all phases of office procedures. Performs a variety of clerical, typing, accounting, purchasing and computer related tasks associated with the work of the County Clerk’s Office and related work as required.

Requirements

Understanding of computer operations, and the ability to trouble shoot computer problems, will be designated as the departmental “super Computer User”
Understanding and ability to follow directions
Understanding elections and state statutes and laws governing the County
Ability to type
Ability to do accurate accounting
Ability to work cooperatively with other staff members and the general public
Must have initiative and be a self-starter, be able to work with little or no direct supervision
Must be tactful, courteous, helpful and friendly
Skilled in the use of general office equipment including but not limited to: telephone, copy machine, calculator, computer terminal, fax machine and printing equipment
High school diploma and two years at a university, community college, business school in accounting and secretarial skills, or equivalent.
Four to five years office experience.
Must be Proficient in computer operations with advanced knowledge of Microsoft products.

Responsibilities

Departmental receptionist.
Provide assistance and backup to updating official directory, property insurance report, annual reports, drafting resolutions, coordinating all meeting agendas for Clerk and proper meeting notices, compiling meeting packets, and maintaining meeting information on the county website as necessary.
County Purchasing Agent coordinates all activities of county purchasing to include processing requisitions, obtaining quotes and bids, registrations and hotel reservations and issuing purchase orders when the County Purchasing Agent is unavailable.
Complies with County Ordinance and State Statutes regarding purchasing regulations and laws.
Process payments for utilities, monthly billing for certain departments and local municipalities as needed. (when FT is unavailable)
Maintain records of County Supervisor and Lay Board member meeting attendance, travel and related expenses for the purpose of preparing the claims for payment and year end reports as needed. (when FT is unavailable)
Provide assistance and backup in the preparation and distribution of election supplies to the municipalities and be involved in the training for municipal clerks in the election process.
Provide assistance and backup to all other election related activities within the County Clerk department.
Maintain statutory retention of election results for all municipalities.
Keep a file of all County Board proceedings along with updates to the County Code and resolution index.
As Deputy County Clerk issue marriage licenses and keep record of all licenses issued; sell DNR licenses to the public.
Backup to maintaining employee ID badge
Accept and execute and maintain passport records in accordance with the Passport Acceptance Agency.
Collect and distribute County mail and packages to departments as appropriate; Maintain records on the billing of the outgoing mail.
Maintain and distribute dog license tags, information, and newspaper notices for all municipalities.
Provide assistance to other departments as needed or as time