Deputy Controller for Payroll, Bureau of Controller

City of New York • Long Island City, NY

6d

About The Position

The Division of Finance, which has central responsibility and authority for the agency's financial management and helps to ensure that programs and administrative operations have the information, analysis, funding and technical capacity to deliver critical services effectively and meet the Health Department's objectives. The Deputy Controller will report to the agency Controller and oversee the Payroll Office of approximately 30 payroll and timekeeping staff.

Requirements

• Open to DOHMH candidates who are permanent in the civil service title of Administrative Staff Analyst
• ADMINISTRATIVE STAFF ANALYST - 10026 Qualifications
• 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
• 2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• 3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• 4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• 5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Nice To Haves

• Advanced working knowledge of the NYC Payroll Management System, CityTime, NYCAPS and CHRMS.
• 5+ years in NYC government finance, payroll, or operations
• Strong organizational, leadership, interpersonal and communication skills.
• Knowledge of and ability to interpret city-wide policies and procedures issued by the NYC Office of Payroll Administration, Department of Citywide Administrative Services, Office of Labor Relations and Office of the Comptroller:
• Knowledge of and ability to interpret the Citywide Agreement, the Collective Bargaining agreements for DC37, OSA, Local 1180 and Managerial and Original Jurisdiction employees.
• Knowledge of public sector accounting principles, procedures and systems.

Responsibilities

• Oversee the operations of the Payroll Office and ensure that employees are correctly compensated and that proper leave accruals and additions to Gross (ATG) are accurately applied.
• Ensure compliance with all directives, policies and procedures regarding payroll matters from oversight agencies (NYC Office of Payroll Administration, Office of the Comptroller and Office of Labor Relations) and labor laws.
• Oversee the agency's timekeeping functions for all employees and the monitoring of overtime to ensure compliance with citywide and departmental policies and procedures.
• Review, analyze and implement collective bargaining agreements for all agency employees.
• Supervise the audit of all payroll processing activities to ensure accuracy and integrity of data input and production.
• Critically review and analyze current payroll procedures to recommend and implement changes leading to best-practice operations.
• Provide effective leadership, direction, and support to team member(s) and direct reports through regular meetings and staff development efforts.
• Manage payroll systems including the Payroll Management System (PMS), the CityTime automated personnel management system, NYCAPS and the Overtime Tracking System (OTS) that manage employee salary and benefit operations.
• Partner with Human Resources and the Division of Information Technology to streamline payroll-related systems and processes.
• Lead and respond to internal and external audits conducted by federal, state and city agencies regarding payroll matters.
• Maintain and update payroll policies and procedures and conduct training as needed/ required.
• Serve as a key member of the agency's emergency management team and continuity of operations activities.
• Represent the agency at inter-governmental and City forums.

Benefits

• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees