DEPUTY CLERK/MANAGEMENT ANALYST (45435)

Town of Paradise Valley•Paradise Valley, AZ

2d•Onsite

About The Position

Are you a highly motivated individual who has experience as government clerk responsible for the administration of the public meetings and the management of public records, issuing business licenses, as well as performing complex administrative duties as an executive assistant? If so, the Town of Paradise Valley (Town) has an opportunity for you! We are looking for a Deputy Clerk/Management Analyst for the Community Development Department to support the board and advisory committees, as well as assisting with the functions of the Town Clerk, in a small, but active municipality. In support of the Town’s mission to provide high-quality public services to a community that values limited government, our Deputy Clerk/Management Analyst specifically: Processes, records, publishes, posts, and files resolutions, ordinances, budgets, and notices in accordance with Arizona Revised Statutes. Attends evening meetings, taking minutes, and providing additional staff support to Planning Commission, Hillside Committee, and Board of Adjustment. Prepares agendas and posting notices for public meetings as required by law. Assembles and distributes agenda packets for Planning Commission, Board of Adjustment, and Hillside Committee. Coordinates Town committee annual appointment process and reappointments. Issues and maintains business licenses, including special event liquor licenses. Maintains database and notifications of license renewals and processing. Assists the Public Records Custodian in the management of Town records, and the retention and destruction of records. Serves as notary public for the Town. Assists with the management of public records requests and Town elections, as assigned. Serves as executive assistant to the Community Development Director. Provides high-level, complex support and assistance to the Community Development Director, exercising discretion and independent judgment over assigned duties. Researches and responds to inquiries or concerns, including those of a sensitive or confidential nature; works with departments to ensure prompt follow-up. Prepares and processes invoices, purchase orders, and requisitions. Reconciles department credit cards. May serve as Management Analyst to the Town Manager.

Requirements

Completion of an online application. Incomplete applications will be rejected.
Possession of high school diploma or GED certificate.
2 years of experience as a deputy clerk responsible for records management, municipal elections, supporting elected officials, boards and commissions, campaign finance, experience working within the framework of applying statutes/policies or closely related area.

Nice To Haves

Related experience in a local municipality.

Responsibilities

Processes, records, publishes, posts, and files resolutions, ordinances, budgets, and notices in accordance with Arizona Revised Statutes.
Attends evening meetings, taking minutes, and providing additional staff support to Planning Commission, Hillside Committee, and Board of Adjustment.
Prepares agendas and posting notices for public meetings as required by law.
Assembles and distributes agenda packets for Planning Commission, Board of Adjustment, and Hillside Committee.
Coordinates Town committee annual appointment process and reappointments.
Issues and maintains business licenses, including special event liquor licenses.
Maintains database and notifications of license renewals and processing.
Assists the Public Records Custodian in the management of Town records, and the retention and destruction of records.
Serves as notary public for the Town.
Assists with the management of public records requests and Town elections, as assigned.
Serves as executive assistant to the Community Development Director.
Provides high-level, complex support and assistance to the Community Development Director, exercising discretion and independent judgment over assigned duties.
Researches and responds to inquiries or concerns, including those of a sensitive or confidential nature; works with departments to ensure prompt follow-up.
Prepares and processes invoices, purchase orders, and requisitions.
Reconciles department credit cards.
May serve as Management Analyst to the Town Manager.

Benefits

Competitive Salary: $74,097 - $98,794 (DOE)
Upon successful completion of the probationary period, receive merit increase equivalent to FY2027 percentage, if/as approved by Town Council.
A superior workplace culture and environment.
Comprehensive Benefits Package (subject to specific provisions):
100% Town-paid medical and dental for employees, with up to 90% Town-paid premiums for dependents
Starting paid vacation accruals of 120 hours annually, with 60 hours of vacation advanced upon hire
10 paid holidays + 1 special holiday, 2 personal days
$115 monthly cell phone allowance
Sick leave accruals
1x annual salary basic life and AD&D paid coverages
320 hours of paid parental leave
$5,250 tuition reimbursement annually
Basic life, AD&D, and short-term disability coverage (100% Town-paid)
Enrollment in ASRS with excellent retirement benefits (defined benefit retirement plan)