Hall County, GA-posted 3 months ago
Gainesville, GA
Executive, Legislative, and Other General Government Support

This position is primarily responsible for all of the following duties: Performs a variety of tasks which support the operations of the Court including scheduling cases and hearings; receiving, recording and filing documents; assisting the public in person and on the phone; receiving and accounting for fees collected; providing guidance and training staff; and assisting the Judge and the Clerk of the Court. This position will also be preparing the court calendar; respond to inquiries and complaints from the public; prepares case-files for court; prepares orders; along with assisting the Judge and the Attorneys in court. Additional and/or Detailed duties when assigned to the Juvenile Court. Assures all case files are ready for the judge. Serves as Traffic Court clerk including preparing orders and entering data during Court; and handling all follow-up processes such as dispositions, fines, and records. Maintains departmental accounting and financial records including collection, disbursement, and accounting for fees. Submits requisitions for office supplies and equipment. Assists in preparing budget and maintains records for general operating budget and inventory including Truancy Probation Grant. Distributes weekly Court calendar to judge and staff.

  • Performs a variety of tasks which support the operations of the Court including scheduling cases and hearings.
  • Receives, records and files documents.
  • Assists the public in person and on the phone.
  • Receives and accounts for fees collected.
  • Provides guidance and training staff.
  • Assists the Judge and the Clerk of the Court.
  • Prepares the court calendar.
  • Responds to inquiries and complaints from the public.
  • Prepares case-files for court.
  • Prepares orders.
  • Serves as Traffic Court clerk including preparing orders and entering data during Court.
  • Handles all follow-up processes such as dispositions, fines, and records.
  • Maintains departmental accounting and financial records including collection, disbursement, and accounting for fees.
  • Submits requisitions for office supplies and equipment.
  • Assists in preparing budget and maintains records for general operating budget and inventory including Truancy Probation Grant.
  • Distributes weekly Court calendar to judge and staff.
  • High School Diploma or G.E.D.
  • Three years clerical support experience.
  • Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.
  • May be required to obtain Deputy Clerk Certification within six months of employment.
  • May be required to obtain GCIC certification within six months of employment.
  • Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
  • Knowledge of court recording and filing regulations and procedures.
  • Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.
  • Ability to type 55 wpm.
  • Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees.
  • Ability to follow oral and written instructions.
  • Ability to communicate clearly and effectively, both orally and in writing.
  • Skills in general computer operations and Microsoft Word and Excel.
  • Bilingual skills a plus.
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