DEPUTY CLERK I

Newport News City, VA • Newport News, VA

338d

About The Position

The Deputy Clerk I - Records Management Land Records is responsible for performing a variety of clerical work including receipting and recording land records, issuing marriage licenses, scanning and indexing permanent records, assisting the public in the record room, and accessing fees and copying permanent records. The role also includes miscellaneous duties such as filing, preparing Clerk's Orders, and appointments to various boards and commissions, receipting and filing judgments, financing statements, fictitious name certificates, and military discharges. The employee must exercise tact and courtesy in contact with the general public and work is performed under the general supervision of the Land Records Supervisor.

Requirements

• High School diploma or equivalent required.
• Minimum of 2 years of data entry, customer service, and closely related experience.
• General knowledge of the principles and terminology related to deed recordation.
• Thorough knowledge of general math including addition, subtraction, multiplication, division, percentages, and fractions.
• Effective oral and written communication skills.
• Ability to read and comprehend varying types of deeds and the Code of Virginia.
• Ability to use personal and peripheral computer equipment and word processing and spreadsheet software.

Responsibilities

• Receipts, files, indexes, scans, proofs, and verifies financing statements, military discharges, fictitious name certificates, marriage licenses, wills, and fiduciary documents.
• Performs counter duty by assisting the public with issuing marriage licenses, concealed handgun permits, and assumed name certificates.
• Files military discharges and helps patrons with questions about public records.
• Prepares oaths and Clerk's Orders for ministers to perform marriages; boards, commissions, and notary qualifications.
• Performs archival backups of indexes and images; performs scanning off-site as needed for oversize plats and other documents.
• Answers telephone and greets visitors; provides information or refers callers to appropriate personnel.
• Assists the general public in the record room by accessing and copying records; maintains security of permanent records.

What This Job Offers

• Job Type: Full-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees