Deputy Clerk /Auditor

Morgan County•Morgan, UT

12d

About The Position

Under direction of the County Clerk/Auditor, performs a variety of general administrative, complex clerical duties as needed to expedite the daily processes and statutory obligations of the office of the County Clerk / Auditor. Answers public inquiries related to tax administration; assists in the processing of tax abatement applications and reports; assists in coordinating annual Board of Equalization hearings and May Tax Sale. Serves the voters of Morgan County by performing a variety of specialized clerical and computeri z ed elect i ons services. Transcriptionist for the County Commission.

Requirements

High school diploma or equivalent AND 2-5 years of general clerical support work experience directly related to the duties described above; OR An equivalent combination of education and experience may also be considered
Considerable knowledge of Clerk/Auditor's Office Policies and Procedures and laws, codes, or regulations relevant to work performed. Advanced skill in using the county's financial system as it relates to assigned job
Knowledge of laws, codes, regulations, and processes related to state and county tax functions; basic filing systems, alpha and numeric; standard office practices and procedures related to filing and record keeping; working knowledge of laws and regulations governing county accounting responsibilities.
Ability to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; use the telephone in a professional and courteous manner; deal with people in a manner which shows sensitivity tact, and
Ability to work with computers and related software; skill in accurately entering and retrieving data on computer; review and/or edit documents for accuracy and
Considerable knowledge and experience with Microsoft Office products, such as MS Word, and
Skill in reading, writing, and basic math; operating standard office equipment; word processing, data entry and basic
Ability to research methods, techniques, and/or sources of information; exercise initiative, discretion, and judgment in making
Ability to make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions. Read, interpret and apply laws, rules, regulations, policies and/or procedures; abide by laws governing access to public and private records (Government Records Access and Management Act).
Ability to maintain cooperative working relationships with those contacted during the course of work activities; communicate effectively verbally and in writing; understand and follow clear work instructions; distill relevant and useful elements from vast amounts of
Ability to take initiative in addressing problems in day -to-day
Ability to maintain confidentiality of sensitive records and
Ability to promote a positive attitude, and motivate peers to work as a
Must be at least 18 years of age
Must possess, or obtain within sixty (60) days of hire date, a valid Utah State Driver's License
Selected applicants may be subject to a background check

Responsibilities

Regularly and frequently interacts with customers through telephone calls, email, and in-person visitors.
Receives phone calls pertaining to other government offices. Answer questions and/or matters of a technical nature and direct them to the appropriate department.
Assists customers in filling out a variety of forms.
Creates and issues marriage licenses in accordance with state law and county policy. Processes returned licenses, checking for completeness and accuracy before filing for permanent retention. Ensure departments compliance with all state regulations related to marriage license processes including vital records, statistics, officiant authorizations and performance of marriages.
Maintain scheduling calendar for county facilities and issue keys to customers.
Attend and transcribe County Commission meetings. File County Commission minutes and packets. Follow up on signed paperwork that must be filed with the Clerk/Auditor's Office. (Commission meetings are held in the evenings).
Attend and transcribe Council of Government meetings. File COG minutes and packets. Follow up on paperwork from the meetings.
Issue business licenses and beer licenses. Assist customers with the County business license process. Maintain business license files and yearly reports. Be well versed in laws regarding business licensing for state and county requirements. Work with other departments to verify all required approvals have been met.
Assist with the County Board of Equalizations. Prepare and organize yearly Board of Equalization hearings, prepare and mail decision letters to applicants, assist petitioners with appeal applications, verify state assessed data. Maintain records of testimony, evidence and minutes of all hearings. Assist petitioners with filing State appeals when necessary.
Assist in preparing and organizing the annual May Tax Sale; arrange for title search bids, send delinquent letters, arrange for title search of properties to be sold, post public notice of Tax Sale, work with Public Surplus to have property listed on website, post public notice to County website.
Assist with necessary preparations for elections. Enter and update voter information. Process returned ballots and scan processed ballots. Assist voters with questions and matters relating to elections.
Manage various permanent records such as contracts, ordinances, resolutions, leases, and minutes. Assures proper filing, monitors access to records and files. Scan documents, make copies and distribute according to government records management laws and guidelines.
Assist with abatements for Disabled Veterans, Circuit Breaker, Hardship, and Blind abatements. Assists claimants in understanding application requirements and identifying any additional required documents.
Assist Independent Auditor and CPA with yearly audit and maintaining required documents for audit.
Receive, sort and coordinate administration of mail.
Other duties as assigned.