Deputy City Clerk I

City of Irvine, CA • Irvine, CA

48d

About The Position

Do you have the desire to make a meaningful impact in a vibrant and diverse community? Join a collaborative workforce committed to serving the City of Irvine. As a Deputy City Clerk I, you will support work that is essential to transparent, accountable, and legally compliant municipal government. This is the first of three levels in the Deputy City Clerk classification series. Candidates should bring a solid foundation in professional and complex administrative work, including experience interpreting policies, managing sensitive or confidential information, and supporting formal or regulated processes. While this is the entry point into the Deputy City Clerk series, it is not an entry-level clerical role. The position requires relevant experience, demonstrated independent judgment, strong attention to detail, and the ability to work in a fast-paced, highly regulated public-sector environment. The ideal candidate will possess strong critical thinking skills, and the ability to manage sensitive and legally significant information with professional judgment. This recruitment will establish an Eligibility List for the Deputy City Clerk I position, which will expire on December 3, 2026. This position requires attendance at City Council meetings, as necessary, which occur in the evenings on the second and fourth Tuesday of each month. Additionally, some evening hours will be required for meeting preparation and events, such as elections. Your Impact Find additional information in the Deputy City Clerk I job description.

Requirements

• Associate's degree with supplemental courses in office administration, business, or a related field.
• One-year responsible administrative support experience.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Notary Public Commission certification required within six months of hire date.
• Typing Ability: Net Speed of 45 wpm.
• May require a valid California driver's license.

Nice To Haves

• Coursework toward certification as a Certified Municipal Clerk.
• Experience in a city/county clerk's office.

Responsibilities

• Coordinate the preparation, assembly, and distribution of City Council agenda packets and legal notices for public meetings and hearings.
• Interpret and apply a wide variety of laws, regulations, policies, and procedures governing the legislative and public records functions of municipalities.
• Assist in the coordination of municipal elections, including the processing of ballot measures and voter outreach activities.
• Track legal claims, monitor compliance with the Ralph M. Brown Act; assist with coordinating legal filings required by the Fair Political Practices Commission; and assist with tracking campaign filings, conflict-of-interest (From 700), and lobbyist reports.
• Respond to inquiries from City Councilmembers, City management and staff, and the public regarding Council actions, deadlines, requirements, and official records. Advise on the interpretation and applicability of related policies, procedures, and laws.
• Facilitate accurate and timely processing of legal documents such as agreements, contracts, deeds, resolutions, and ordinances. Research, compile, and analyze data for special projects and reports, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees