Deputy Circuit Court Clerk l

City of Fredericksburg • City of Fredericksburg, VA

42d

About The Position

Join our team as a Deputy Circuit Court Clerk l, providing essential clerical and administrative support to the Circuit Court. This role involves working under general supervision to assist in civil or criminal court proceedings.

Requirements

• High school diploma or equivalent.
• Minimum of three (3) years of related experience or equivalent education/experience.
• Knowledge of departmental practices, procedures, and computer applications.
• Proficient in clerical, mathematical, organizational, and communication tasks.
• Ability to handle public interactions and communicate effectively.
• Skilled in managing multiple tasks and stressful situations.
• Competent in independent judgment and problem-solving.
• Ability to compile, organize, and maintain records and documents.
• Effective team oversight and professional-level work dealing with data and technology.

Responsibilities

• Greet and assist the public and internal inquiries.
• Process payments for various fees and fines, and set up payment plans.
• Receive, scan, and file public documents.
• Assist in preparing court dockets and attend court sessions.
• Handle paperwork, data entry, and clerical tasks during court processes.
• Maintain public records and ensure they are retrievable.
• Back scan old files into the computer system.
• Record payments for court fines, licenses, and permits.
• Balance the cash drawer daily and reconcile errors.
• Administer oaths and complete court-related forms.
• Facilitate communication between the public and the Judge.
• Assist with inquiries from attorneys, judicial officers, and the public.
• Prepare and process jury exemption requests.
• Issue various licenses and permits, such as marriage and concealed handgun permits.
• Manage land recording instruments and mail distribution.
• Prepare for court with necessary paperwork for relevant departments.
• Notify Probation and Parole of new cases.
• Research and update the docket, ensuring post-court tasks are completed.
• Attend criminal court, administer oaths, and assist the Judge.
• Perform post-court updates and draft legal documents.
• Maintain case files and update the Circuit Court System.
• Calculate and enter court costs, and issue legal orders as needed.
• Provide customer service by answering calls and assisting in-person inquiries.
• Manage data entry of criminal financials and interact with relevant legal entities.

Benefits

• The City is a member of the Virginia Retirement System and offers competitive health, dental and vision insurance as well as generous vacation/sick leave benefits and 13 paid holidays a year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED