Deputy Chief of Staff

Holganix • West Chester, PA

22d

About The Position

The Holganix team is searching for a Deputy Chief of Staff to support our Executive Office and directly enable two of our senior leaders, Tim and Barrett, to operate at their highest level. This is a high-trust, high-impact role for someone who has already built their career inside complex organizations and knows how to create clarity, momentum, and accountability around senior executives.
You will formally report to our Chief of Staff, Kaity, and operate as her right hand for executive execution. Day to day, however, much of your work will be in direct service of Tim and Barrett: managing priorities, translating strategy into action, removing friction, and ensuring that important work actually moves forward.
If you are energized by building systems, protecting executive focus, holding teams accountable with empathy and rigor, and operating with discretion in high-stakes environments, this role will feel like home.
At Holganix, we revolutionize the way the world grows by manufacturing and distributing a liquid microbial solution (think of it as a probiotic for soil) to primarily farmers (but also landscapers, golf courses, and performance turf users) across America and Canada. Our solution dramatically increases soil health, ultimately improving crop yield and reducing the need for other inputs like fertilizer, pesticides, and water. Additionally, our solution significantly impacts carbon sequestration in the soil, allowing Holganix to help growers monetize environmental assets related to carbon sequestration, fertilizer reduction, and water attributes to corporate partners.
We strive to be a diverse and connected team of humble and confident problem solvers who are excited as our team and mission grow! Thanks to our farmers, we are growing fast, and you’ll be at the center of helping us scale operations and streamline our internal infrastructure.

Requirements

• 6+ years of experience in project management, Chief of Staff, operations, or executive support roles
• Direct experience supporting senior executives (C-suite or equivalent)
• Strong systems thinker: able to design processes that actually get used
• Exceptional written and verbal communication
• High emotional intelligence
• Proven ability to manage multiple complex priorities
• Comfort operating with ambiguity and incomplete information
• Impeccable discretion and judgment
• Experience in software i.e. MS, Project Management (we use Monday.com), CRM (we use HubSpot)

Nice To Haves

• Experience in high-growth or mission-driven companies
• Experience supporting founders or strong-personality leaders
• Background in organizational design, performance management, or leadership development
• Familiarity with hybrid / remote executive teams
• Passion for or background in sustainability, farming, gardening, or food is a plus but not required

Responsibilities

• Act as a force multiplier for Tim and Barrett by:
• Managing and continuously refining their priorities, goals, and commitments
• Translating strategic objectives into clear next actions, owners, and timelines
• Preparing information for external meetings and communications
• Working on projects both solo and in collaboration with others
• Preparing for key meetings, decisions, and external engagements
• Tracking follow-through across the organization and ensuring nothing critical drops
• Streamline tactical decisions and execution related to travel, meetings, and organizational processes.
• Anticipating needs before they surface
• Serve as a trusted thought partner—someone who can:
• Pressure-test plans
• Spot risks and bottlenecks early
• Offer clear, grounded recommendations
• Be thoughtful about what is a yes, a no, or a not-yet
• Process confidential information with integrity
• Design and run lightweight systems for:
• Weekly priorities
• OKRs / strategic initiatives
• Cross-functional execution
• Executive meeting outputs and follow-up
• Drive accountability in a way that is firm, human, and culturally aligned:
• Clear expectations
• Transparent tracking
• Professional follow-up
• Zero drama
• Work in lockstep with Kaity to:
• Maximize Kaity’s time and energy for projects exclusive to her
• Extend the reach of the Executive Office
• Improve how leadership time and attention are allocated
• Build repeatable processes for planning, communication, and execution
• Step in as needed to run executive workflows
• Bring a human perspective to everything you touch:
• Understand how decisions land on people
• Help leaders communicate with clarity and empathy
• Sense organizational health, morale, and friction points
• Help the core values shine throughout and beyond the organization

Benefits

• Holganix offers competitive, employer supported benefit plans including health, dental, vision, a 401k with a 3% employer contribution, parental leave, education benefits, and life insurance.
• We are relentless in looking for ways to improve our employees’ lives, in and out of the office, so these plans are ever improving, be sure to ask more!
• We believe in hiring great people that make good decisions.
• We trust that you will dress the part when the situation arises (and we love our t-shirts too!).
• We are a community and family-oriented culture--it’s in our roots.
• We embrace ad-hoc lunches and healthy engagement with our families, friends, pets, and little ones.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed