Deputy CFO of Accounting

American Psychological Association • Washington, DC

14d • Remote

About The Position

The Deputy CFO of Accounting is responsible for directing and overseeing the
following areas:

All areas of accounting operations including: payroll, cash receipts,
accounts receivable, credit/collections, customer service, and A/P
disbursement functions of the association and related entities (C6, APA
Divisions).
All areas of accounting, audit, and tax including: cash flow, independent
audits, tax reporting, and financial reporting of the operations of the
Association and/or related entities (real estate LLCs, C6, APA Divisions).
Responsible for managing the accounting office staff; interacting with
auditors, bank representatives, and investment consultants.

As designated by the CFO serves or represents the CFO in his/her absence.

Requirements

• Education: Bachelor’s in Accounting or Finance/Business with accounting concentration.
• Experience: 10+ years of accounting at a mid to senior level: preferred in a non-profit financial environment
• Required: Knowledge of cash management, A/P, A/R, payroll, and other accounting operations processes
• Required: Certified Public Accountant (CPA)
• Position requires someone with outstanding written and verbal communication skills, the ability to work effectively with all levels of staff using a variety of mediums, and a strong accounting background.
• The incumbent must have strong management, interpersonal, and listening skills.
• Experience in dealing with external auditors necessary.
• The incumbent must have the ability to thoroughly understand complex financial issues to convert and simplify into charts/graphs or narrative that laypersons can understand.
• The incumbent must have the ability to synthesize matters to identify the core issue and determine appropriate steps to resolve while balancing the risk/liability to the Association.
• Must possess superior skills with Microsoft applications and analytical and data base tools.
• Must have the ability to design and maintain accounting reports.

Nice To Haves

• Preferred: Master’s degree in business related field
• Experience with Business Central and Jet Reports a plus

Responsibilities

• Oversee and provide lead direction of the accounting office to meet goals and objectives timely.
• Develop/change APA’s accounting processes and/or systems to a higher level of usefulness, understanding, effectiveness and timeliness to continually meet the needs of the Association including executive management, program managers, and Division leaders.
• Ensure the integrity of the general ledgers for all entities and intercompany transactions.
• Oversees the disbursement functions of the Association (payroll and accounts payable.) Supervises the managers and staff in respective areas.
• Directs the timely and accurate payment of outstanding invoices and reimbursements to staff/members/vendors.
• Directs the processing of the bi-weekly payroll and related tax deposits.
• Manages unclaimed property reporting and remittances.
• Ensures sub ledgers agree to general ledger.
• Ensures existence of proper internal controls, appropriate levels of review, and adherence to regulatory requirements.
• Reviews and creates contract purchase orders in the Accounts Payable system.
• Oversees the employee credit card program.
• Oversees year end accrual process.
• Assists in assessing cash needs.
• Oversees the cash receipts and accounts receivable/credit and collections functions and supervises the managers and staff in respective areas.
• Assures the timely depositing of all funds received, and the preparation of all association A/R invoices.
• Reviews/analyzes various schedules for accuracy and efficiency; oversees; periodic state sales tax reporting and filing, bad debt write-offs, weekly dues and subscriptions report.
• Oversee and provide lead direction of the annual audit/tax process from data gathering to finalizing the audited financial statements, footnotes, and tax returns for APA, APASI, LLC, Divisions and Pension Plan.
• Communicate with auditors, tax professionals, bank representatives, lawyers, investment consultants, and governance members routinely.
• Oversees the timely reconciliation of bank accounts.
• Coordinates sub-ledger closings and postings to the general ledger.
• Ensures that the sub-ledger in each operating area and general ledger are reconciled periodically and that any necessary corrections are made.
• Ensures that advance and prepaid accounts are reviewed and managed appropriately.
• Approve institutional expenditures up to $100,000, with full authority in absence of CFO.
• Manage cash balances, transfers between accounts and entities, and the line of credit.
• Ensure that all staff have access and are obtaining appropriate professional development and cross training to increase accuracy, productivity, skills, and morale.
• Plans for existing or ongoing projects, programs, operations and systems such as annual dues and subscriptions processing, accurate weekly reporting and ‘Jet’ reporting.
• Seeks out and determines ways to enhance, improve, and streamline business operations and tasks.
• Other Duties as Assigned

Benefits

• APA offers a generous employee benefits program, including Remote Work/Flexible Scheduling; a 401(k) option with employer match of up to 4%; medical, dental, and vision insurance options and an outpatient mental health benefit; paid personal/vacation time plus 12 paid holidays; Family/Medical Leave; tuition assistance; an Employee Assistance Program (EAP); short- and long-term disability insurance; and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level