Deputy Business Manager (CPA) - Coverage & Quality

BVA Bear's IT Solutions•Boiling Springs, PA

7d•Remote

About The Position

Bears IT Solutions is seeking a Deputy Business Manager (CPA). These positions are Full-time, and Fully Remote, with the exception of Board meetings. The candidate will be required to attend six (6) bi-monthly Trust Board meetings per year— three (3) virtual via Microsoft Teams & three (3) in-person in Harrisburg, PA. Occasional travel may be required for special projects or meetings. The Candidate should be no more than 2-3 hours from Harrisburg, PA, so they will be able to attend these board meetings, without the need for an overnight stay, if possible. As an Deputy Business Manager, (CPA), you will provide continuity of operations, coverage, and quality assurance for the Trust Business Manager function supporting the Commonwealth of PA, City of Harrisburg . This role supports monthly financial management, Trust Board support, annual audit oversight, sign repair cost recovery review, investment reporting/oversight, and special projects. The Deputy Business Manager serves as the designated backup CPA for CPA-required tasks and performs independent review to ensure accuracy, compliance, and timely delivery of all contract deliverables.

Requirements

Active Certified Public Accountant (CPA) license (required for designated tasks).
Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Minimum 5 years of progressively responsible experience in accounting/financial management, including monthly close, reconciliations, and financial analysis.
Demonstrated working knowledge of GAAP; familiarity with governmental accounting considerations (GASB) strongly preferred.
Experience preparing or reviewing financial statements, accruals/deferrals, and investment reporting.
Strong written and verbal communication skills; ability to present concise financial briefings to governing bodies.
Proficiency with Excel and standard financial reporting tools; strong analytical and attention-to-detail skills.
Ability to travel to Harrisburg, PA up to three (3) times per year for in-person Board meetings.
U.S. Citizenship Requirement: This position is restricted to U.S. citizens only in accordance with federal contract requirements. Applicants must provide proof of U.S. citizenship (such as a U.S. passport, birth certificate, or Certificate of Naturalization) prior to employment.

Nice To Haves

Experience supporting government agencies, public authorities, trusts, or nonprofit financial operations.
Experience coordinating with external auditors and managing audit preparation workflows.
Experience working with investment brokers/advisors and preparing investment compliance/variance reporting.
Familiarity with PennDOT publications and guidelines relevant to sign installation and program operations (helpful for sign repair/replace cost calculations).

Responsibilities

Support execution of the monthly closing checklist, including reconciliation of accounts and investment statements and preparation of internal financial statements.
Perform secondary review of the Trust’s investment statement to confirm compliance with the Trust’s investment policy.
Review invoices prepared for payment and assist in preparing recommendations for Board approval/disapproval.
Prepare and/or review monthly accrual accounting analyses (accrued expenses, deferred revenue, investment income, depreciation expense, and other accrual transactions).
Review journal entries prepared by the Trust Administrator to verify accuracy and completeness; document review notes and corrective actions.
Prepare or independently review CPA-required investment reports, including reconciliations of principal and income.
Support calculation/validation of costs for replacing or repairing existing signs and constructing new signs, using applicable PennDOT publications and program guidelines.
Attend six (6) bi-monthly Trust Board meetings annually: three (3) via Microsoft Teams and three (3) in-person in Harrisburg, PA.
Prepare and present, as assigned, concise analysis of the Trust’s balance sheet and income statement, including investment activity and financial position.
Report discrepancies/issues identified during monthly reviews and propose remediation steps.
Develop and present recommendations to improve operations, efficiency, internal controls, and other financial/business matters.
Coordinate meeting materials with the Trust Business Manager and Trust Administrator; contribute to pre-briefs and post-meeting action tracking.
Prepare and/or review the annual analytical review comparing year-to-year results and budget-to-actual performance, due on or before the January Trust Board meeting.
Assist in supervising the annual audit conducted by the Trust Auditor, including audit preparation support, PBC tracking, and timely responses to auditor and tax inquiries.
Review audit reports and tax returns for completeness, accuracy, and consistency with supporting workpapers; document comments and required revisions.
Review accident-damage sign repairs to verify that reasonable efforts have been made to recover costs from motorists’ insurance carriers.
Support development and maintenance of a cost-recovery log (incident details, insurer, claim status, amounts, and follow-ups) and provide periodic status summaries.
Support special projects such as cash flow projections, financial policies, insurance needs, participant fee analysis, long-term planning, and exploration of investment opportunities.
Provide direction to and help oversee the Trust’s investment broker consistent with the Trust’s investment policy (hours limited to contact/management as defined by contract).
Provide surge support during peak periods (Board cycles, audit season, special projects) and ensure continuity when key staff are unavailable.
Maintain accurate documentation of reconciliations, analyses, review checklists, and supporting workpapers to enable auditability and transparency.
Ensure deliverables meet GAAP/GASB expectations and align with Trust policies and procedures.
Support continuity-of-operations readiness, including cross-training, documented SOPs, secure remote-work practices, and participation in periodic COOP tests/exercises.