Deputy Assistant Director - Asset Management

City of New York•New York, NY

12d•Hybrid

About The Position

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies. OMB is also responsible for the City’s Asset Management Program. The Asset Management Unit within the Technical Services Task Force is charged by the NYC Charter with collecting, compiling, and sharing condition assessments and maintenance schedules for major portions of the City’s major fixed infrastructure. These include buildings, piers, bulkheads, retaining walls, marinas, bridges fixed and movable, boardwalks and park roadways. The building inventory includes museums, hospitals, schools, parks, courthouses, police precincts, firehouses, libraries, homeless shelters, and correctional facilities. Analysts in this unit, using architectural drawings, measure and estimate the quantity of materials needed to replace those assets in kind. They also conduct Quality Assurance (QA) checks of consultants’ field survey data. The quantities coupled with condition assessments are used to determine the needs to bring those assets to a state of good repair.

Requirements

The successful candidate must be able to maintain confidentiality and have excellent quantitative, analytical, and interpersonal skills.
They must also be able to communicate effectively in both written and oral formats, must have demonstrated attention to detail, ability to meet deadlines, strong organizational and strong management skills.
Must have proficiency with MS Office platforms and some understanding of databases
A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.
Bachelor's degree in Architecture, Engineering or a related field with a minimum of five (5) years of full-time experience with a physical asset management system, including supervisory experience.
You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.
SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW; ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

Responsibilities

Management of the tasks necessary to maintain an asset inventory, condition assessment and maintenance schedule program for the City’s major assets.
Ensure that the objectives of the Asset Management Program are carried out effectively.
Ensure that Asset Inventory Reports are published within mandated deadlines.
Display the technical skills and knowledge necessary for meeting Program objectives.
Formulate and implement substantive goals, and recommendations to positively impact Program execution, assuring the continuation of high data and evaluation standards
Liaise with City agencies to ensure the asset inventory is up-to-date and accurate.
Selection, training in Asset Information Management System (AIMS) methodology, supervision and development of the Asset Management Unit at OMB
Oversight and facilitation of activities between the Department of Design and Construction’s Buildings Assessment Unit, OMB’s AIMS survey consultant and the City Agencies.
Management of the AIMS consultant contract, budgeting and planning annual Work Orders, maximizing use of funding to ensure efficiency of surveys, and cyclical updates to costs and engineering tables in the AIMS database.
Review, evaluate for selection and assess the AIMS survey consulting engineers for contract compliance.
Provide technical support for OMB and other city agencies.
Manage system enhancements to the AIMS Database.