Departmental Aide - Building & Zoning Department

City Of Monroe • Monroe, MI

416d • $35,714 - $53,581

About The Position

The Departmental Aide in the Building/Zoning Department of the City of Monroe provides essential administrative support under the supervision of the Building Official and Zoning Administrator. This role is crucial for managing permits, registrations, and official documents related to property use and construction activities, ensuring accuracy and compliance in all paperwork. The position also involves clerical duties, payroll administration, budget monitoring, and assisting Code Enforcement Officers, making it a multifaceted role within the department.

Requirements

• Associate's degree (preferred)
• At least three years of administrative assistant experience
• Proficient in typing and data entry
• Experience with office equipment and technology
• Proficient in Microsoft Suite and department-specific software
• Working knowledge of municipal budgeting and accounting principles
• Achieve a minimum score of 70% on the aptitude test for the City of Monroe.

Responsibilities

• Issue permits, rental registrations, Certificates of Occupancy, and other official documents related to property use and construction activities.
• Perform clerical and secretarial duties, including complex administrative tasks related to permit applications and inspection scheduling.
• Manage records and provide public assistance regarding building and zoning inquiries.
• Administer payroll, monitor budgets, and handle cash receipting and escrow accounts.
• Report on workload and statistics for departmental activities.
• Provide administrative support to Code Enforcement Officers, including scheduling appointments and tracking time.
• Prepare agendas and PowerPoint presentations for meetings and committees.
• Take minutes and attend meetings for various committees, including the Construction Board of Appeals and Blight Enforcement.
• Prepare agendas for the City Council, Boards, and Commissions as requested.

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Associate degree