Department Program Specialist I

University of Rochester

90d • $23 - $32

About The Position

The University of Rochester is seeking a dedicated individual to join the Pediatrics Neonatology department. This position involves the administration and coordination of one or more subject matter programs within the department. The successful candidate will maintain policies and procedures of the program and support leaders with the communication of outcomes to stakeholders. Responsibilities include assisting with meeting planning, collecting feedback on project success, and creating marketing materials. The role also involves program budgeting and submitting expenses as needed.

Requirements

• Bachelor's degree required or equivalent combination of education and experience.
• Strong organizational and time-management skills required.
• Excellent written and verbal communication abilities required.
• Ability to work collaboratively in a team environment required.
• Basic proficiency with Microsoft Office Suite and social media platforms required.

Responsibilities

• Responsible for administration and coordination of one or more subject matter programs within a department.
• Maintains policies and procedures of the program and supports leaders with communication of outcomes to stakeholders.
• Assists with meeting planning to ensure program goals are discussed.
• Collects feedback on the success and/or failure of projects and activities for further review.
• Assists with the creation and communication of marketing and communication materials.
• May assist with program budgeting and submitting expenses.
• Participates in program-related meetings, taking notes and following up on action items.
• Provides general administrative support to the program team as needed.
• Monitors program activities and provides regular reports on progress towards goals and objectives.
• Completes reporting as required.
• Contributes to the evaluation and improvement of programs by gathering and analyzing data.
• Supports program marketing and communications efforts, including creating promotional materials and managing social media accounts.
• Coordinates with internal and external stakeholders to ensure smooth program operations.
• Maintains a strong knowledge base in the given department field and contributes to the planning of projects and learning experiences.
• Assists with department initiatives and events.
• May assist in the preparation of program budgets, including tracking expenditures and ensuring compliance with financial guidelines.
• Other duties as assigned.

What This Job Offers

• Education Level: Bachelor's degree
• Number of Employees: 1-10 employees