Department Coordinator

Rice University•Houston, TX

6d•$20•Onsite

About The Position

Under the supervision of the Department Administrator, the Department Coordinator provides administrative and operational support to the Department of Anthropology. This is a part-time position working 20 hrs/week. Because this position is part-time, there are no remote work options. The expectation is 4 hrs/day, preferably from 10 AM – 2 PM. The ideal candidate has strong verbal and written communication skills, is proactive, and service oriented. This position is exclusively on-site, part-time at 20 hours a week, necessitating all duties to be performed in person at Rice University. Per Rice policy 440 , work arrangements may be subject to change.

Requirements

Associate’s degree or higher
2+ years of experience working in an office environment
Intermediate knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
Intermediate data reporting skills
Strong verbal and written communication skills
Basic problem-solving and critical thinking skills
Ability to work under moderate supervision and complete tasks in a timely manner
Customer service oriented

Nice To Haves

Bachelor’s degree
Experience working in an institution of higher education
Experience with Oracle
Experience with cloud applications (Google Docs, Google Sheets, etc.)
Experience with financial business systems for purchasing, processing expenses, etc.

Responsibilities

Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
Assists the Archaeology Lab Professor with day-to-day functions
Interprets, implements, and ensures compliance with policies and procedures, and recommends alternative solutions
Reviews and monitors trends to provide recommendations to streamline functions in the department
Monitors and tracks expenses; processes financial transactions, expense reports, honoraria, and reimbursements
Represents the department within the school
Creates communications and outreach plans to include relationship development, communications, and/or compliance
Performs all other duties as assigned
Provide event support by creating flyers, advertising events, setup/takedown, supplies, etc.
Assist with scheduling duties such as guest speaker itineraries, reservations, transportation, etc.
Handle purchasing for office inventory, catering orders, parking vouchers, etc.
Maintain conference room scheduling
Receive and distribute mail