Department Coordinator

Princeton University • Princeton, NJ

392d

About The Position

The Department Coordinator at Princeton University plays a crucial role in providing comprehensive administrative support to the Politics department, serving as the first point of contact for students, faculty, and visitors. This position involves managing various administrative tasks related to both graduate and undergraduate programs, maintaining departmental communications, and ensuring smooth office operations.

Requirements

• High School Diploma or GED
• 1+ years work experience
• Excellent interpersonal and organizational skills
• Demonstrated ability to manage multiple tasks in a dynamic environment and work collaboratively
• Must maintain confidentiality
• Excellent proofreading and attention to detail
• Facility with Microsoft Office suite, Canvas, and search engines
• Demonstrated ability to learn PeopleSoft, Concur, and other University-supported software applications
• Must be a self-starter and possess the ability to establish work priorities
• Ability to use tact and good judgment

Nice To Haves

• Familiarity with Princeton University's systems, policies and procedures

Responsibilities

• Supports the Graduate Program Administrator in managing the daily operations of the Politics PhD program, including managing a database of graduate student dossiers, incoming student requests, and faculty letters of recommendation.
• Assists in planning and executing graduate program events such as receptions, practice job talks, dissertation defenses, and admitted student visits.
• Schedules work-study students and acts as the point person for fax and copier machine repairs and maintenance.
• Processes incoming and outgoing mail and shipping requests, coordinates campus deliveries and pick-ups, and maintains office and lounge supplies.
• Updates department directories, office signs, and the department website, providing general office support to the assistant to the chair and department manager.
• Plans and executes weekly graduate research seminars, including maintaining the schedule of speakers, ordering food, and disseminating papers.
• Drafts and posts news items to the Department website and social media, and develops content for the annual Department newsletter.
• Provides support for undergraduate program projects, such as the Senior Thesis Poster Session.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED