Department Coordinator IV

University of Rochester • Attleboro, MA

74d • $21 - $29

About The Position

The University of Rochester is seeking a dedicated individual to provide administrative and clinical support for a multi-disciplinary clinical team at the Center for Community Health & Prevention. This role involves managing multiple calendars, preparing materials for presentations, coordinating travel arrangements, and ensuring compliance with administrative protocols. The successful candidate will act as a liaison between various internal and external stakeholders, assist with manuscript preparation, and support front office activities to maximize patient access.

Requirements

• Associate’s degree required.
• 3 years of progressively responsible experience in administrative support required.
• Proficiency in Outlook, MS Word, and Excel required.

Nice To Haves

• Experience with scheduling and working in EPIC medical record.
• Spanish language proficiency preferred.

Responsibilities

• Manage multiple calendars for team leaders, prioritizing access and resolving scheduling conflicts.
• Prepare materials for presentations and meetings.
• Coordinate travel arrangements and process travel reports and requests for mileage reimbursement.
• Keep CVs up to date according to the most recent guidelines.
• Provide support for manuscript preparation, ensuring submission requirements are met.
• Act as a resource for internal and external inquiries.
• Assist staff as a liaison with internal support services and community health agencies.
• Handle room requests and send out meeting agendas and reminders.
• Attend and share relevant information from various administrative meetings.
• Follow up on compliance protocol updates and assist with application upgrades.
• Coordinate maintenance, purchasing, and other central services.
• On-board new staff for administrative processes.
• Manage schedules to maximize patient access and follow up on patient requests.
• Assist with contacting and rescheduling patients for late scheduling changes.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree
• Number of Employees: 1-10 employees