Department Coordinator IV

University of Rochester

98d • $21 - $29

About The Position

The University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This position provides administrative support to Campus Dining & Auxiliary Operations, serving as the principal assistant to leadership and performing a variety of advanced and complex assignments. The role involves processing highly confidential administrative information with limited supervision and completing workflow procedures to ensure maximum efficiency of administrative operations.

Requirements

• Associate's degree required.
• 3 years of progressively responsible experience in administrative support required.
• Or equivalent combination of education and experience required.
• Exceptional organization, communication, time management, and problem-solving skills required.
• Proficient in using office software and tools and computer applications, including MS Word, Outlook, and Excel required.
• Capacity to manage a large volume of work and track multiple projects through to completion required.
• Excellent interpersonal skills and able to work with a diverse audience required.
• Attention to detail and accuracy is essential required.
• Ability to execute independent judgment, establish appropriate priorities, monitor deadlines, organize correspondence, materials, and action items required.
• Ability to work nights or weekends as needed preferred.

Nice To Haves

• Serv-Safe certification preferred within 12 months of hire.
• AllerTrain certification preferred within 12 months of hire.

Responsibilities

• Provides administrative support to Campus Dining & Auxiliary Operations, including preparing and reviewing reports and documents, attending meetings and taking minutes, overseeing office management systems, and screening and directing calls.
• Manages the time and calendar of senior leadership and administrators, including travel and project timelines, choosing or recommending among competing demands on time.
• Serves as the Campus Dining Office Receptionist.
• Develops and establishes procedures and schedules to meet the operational needs of Campus Dining & Auxiliary Operations.
• Maintains required records and reports of activities.
• Works with team members to collect information to manage various departmental projects.
• Prepares various statistical reports and presentations.
• Attends River Campus Administrator Group (RCAG) meetings and disseminates information.
• Maintains a highly developed organizational system for administrative records.
• Monitors office expenditures, maintains inventory of office equipment; coordinates with Lead Process Improvement Specialist for technology needs.
• Serves as a liaison between Campus Dining leadership and staff.
• Functions as a liaison to other departmental administrators, students, and visitors on behalf of the Campus Dining department.
• Maintains relationships and collaborates with various divisions of Campus Dining, Strong Staffing, Human Resources, and other University stakeholders as directed.
• Assists with administrative activities relating to the recruitment and onboarding of new Campus Dining & Auxiliary Operations team members.
• Coordinates hiring fairs in collaboration with leadership, the HR Business Partner, other University departments, and external vendors as needed.
• Serves as Department Coordinator for Workday business processes relating to Campus Dining & Auxiliary Operations staff.
• Performs back-up duties in the absence of the Payroll Coordinator.
• Other duties as assigned.

Benefits

• 401k
• health_insurance
• dental_insurance
• vision_insurance
• paid_holidays
• tuition_reimbursement
• flexible_scheduling
• professional_development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees