Department Coordinator, Investments

Ameriprise Financial Services, LLC • Boston, MA

4d • $75,000 - $85,000 • Hybrid

About The Position

We are hiring for a unique opportunity to work in the heart of an investment team, coordinating all aspects of day-to-day administration needs and be a key member on this fast-paced team. This environment is ideal for a quick learner with previous administrative experience interested in learning how the investment business works. This position will report to the Vice President - Planning & Administration for our Global Investments business.

Requirements

• At least 3-5 years of administrative and/or project management experience.
• Strong knowledge and application with Microsoft suite programs (MS Word, Excel, PowerPoint, Outlook, Teams)
• Solid experience working with multiple time zones.
• Demonstrated experience coordinating complicated travel, including international.
• Excellent organization skills, attention to detail and success in working across multiple teams, offices, and time zones.
• Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information.
• Strong interpersonal skills are necessary to interact with multiple teams and individuals at various professional levels and locations.
• Experience being efficient and skillful while working in a fast-paced environment.
• Exceptional and written/verbal communication skills are essential.

Nice To Haves

• Bachelor’s degree preferred or equivalent years of experience.
• Project coordination experience.
• Experience with administrative programs: Ariba Buyer, Concur, etc.
• Financial services industry experience is favorable and/or basic level of understanding of the financial markets would be beneficial.

Responsibilities

• You will support our Global Investments Chief Operating Officer, our Global Head of Trading, and their respective teams along with another small team within the Investments business.
• Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met.
• Independently manage leader(s) calendar and meeting prioritization include scheduling meetings/conferences.
• Plan domestic/international travel, on/offsites and events, coordinate accommodations and resources, track/file expenses, and create and provide initial analysis of reports.
• Preparation and coordination of meeting materials, track expenses, and create and provide initial analysis of reports.
• May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Responds to ad hoc requests and manages small projects.
• Research, respond, and resolve questions regarding department processes, functions, and requests.
• Partner with other functional areas to quickly resolve issues and accomplish responsibilities.
• Interact with internal business partners to track, maintain, and communicate department information.

Benefits

• We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level