Department Coord IV

University of Louisville•Aurora, CO

About The Position

The Department Coordinator IV position provides administrative support to the department chair and faculty, including support of department’s academic programs and students. Composes reports, correspondence, and other materials as needed.

Requirements

Bachelor's degree in a related field or an equivalent combination of education and experience.
Project Coordination - organized, task oriented, ability to coordinate tasks between multiple people and follow up.
Proactive - anticipates and plans for problems before they arise.
Flexible – ability to change directions as needed for the good of the department or organization.
Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.
Organized and detail-minded– manages time effectively, keeps tasks appropriately prioritized.
Critical Thinking – ability to think through issues and identify appropriate options.
Work Ethic – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.
Interpersonal – can build effective, strong working relationships with colleagues, management and vendors through trust, communication, and credibility.
Teamwork – ability to work with others, serve others, help others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome.

Responsibilities

Attend department meetings and keep minutes.
Manage and coordinate Chair and faculty calendars and travel arrangements.
Coordinate meetings and special events, make arrangements for speakers, food and facilities as needed.
Maintain annual faculty workload records and work-assignments
Maintain up-to-date departmental course enrollment records and trends
Assist in Faculty development procedures.
Coordinate professional activities – national and international conferences
Maintenance of documentation associated with research, teaching and service activities
Assist in gathering data in support of departmental needs
Maintain records of temporary teaching staff and ensure compliance with applicable policies and procedures.
Coordinate activities of degree programs, including recruitment activities and plans
Review, process and distribute student applications, respond to inquiries and maintain correspondence with applicants and students.
Maintain and distribute course schedules
Coordinate textbook and course materials orders
Coordinate with Student Services in processing all student-related policies and procedures
Assist in compliance with program, unit, and university policies and accreditation requirements
Develop program related documents (brochures, flyers, handbooks, etc.)
Primary point of contact for students in the department from application through graduation
Maintain up-to-date files on current student academic progress
Coordinate with Student Services in processing all student-related policies and procedures
Make travel arrangements for students; monitor and assist faculty in the development of programs, budgets and expenses as needed.
Maintain records of graduate assistants and ensure compliance with applicable policies and procedures.
Maintain records of graduate student degree requirements and progress monitoring and advise students on university procedures and regulations
Coordinate and track student appointments with faculty advisors and ensure compliance with applicable policies and procedures.
Perform related duties as assigned.