Department Assistant - Pediatric ICU Services

Texas Children's Careers • Houston, TX

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About The Position

We are searching for a Department Assistant -- someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders. Think you’ve got what it takes?

Requirements

• High school diploma or equivalent required
• 2 years secretarial experience, preferably in a healthcare environment required

Responsibilities

• Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and stores them in an orderly, easily retrievable manner
• Prepares confidential minutes and reports, general correspondence and other written documentation, forms, charts, etc. using appropriate applications/software
• Maintains coffee and other food supplies provided by department and insures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities
• Prepares confidential minutes and reports, general correspondence and other written documentation, forms, charts, etc. using appropriate applications/software
• Notifies department personnel regarding issues, scheduled changes for departmental meetings and other information related to coordination of departmental activities
• Maintains conference room schedules. Receives requests via e-mail or phone and enters or confirms them within 24 hours after initial inquiry

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees