Department Assistant

ESP Enterprises, Inc.•Houston, TX

10d

About The Position

We are seeking a highly organized and detail-oriented Office Assistant Manager to support daily operations at our facility. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes ownership of keeping office and operational processes running efficiently. In this position, you will serve as a key support resource across administrative, accounting, and operational functions, helping ensure accuracy, organization, and strong internal coordination.

Responsibilities

Collect, organize, scan, and transmit delivery tickets daily in proper numeric sequence to the corporate office
Maintain accurate filing systems for delivery tickets by date and number
Perform general administrative duties including filing, copying, and document preparation
Manage office supplies, equipment, and resources to maintain an efficient workplace
Enter Purchase Requisitions and Purchase Orders into the accounting system with correct general ledger coding
Obtain required approvals in accordance with DOA guidelines
Assist with budget tracking, invoicing, and expense reporting
Enter receiving tickets into the system and maintain accurate records
Provide professional support to clients and visitors, resolving issues promptly
Answer incoming calls and route messages appropriately
Coordinate shipments with carriers and assist with sample distribution to clients
Assist with daily production reports and production analysis updates
Maintain employee attendance records, including vacation and sick leave, and submit to HR
Ensure Quality Management System documentation is current and compliant
Maintain calibration and verification records for laboratory equipment
Send weekly composite samples to the corporate office
Prepare and ship client samples, including required documentation (MSDS, Certificates of Analysis)
Support special projects and additional tasks as assigned