Department Assistant III for Chief of Staff/Medical Staff

Shriners Children's • Chicago, IL

4d • $28 - $41

About The Position

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.
All employees are eligible for medical coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected. Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.
Shriners Children's Chicago is seeking a full time Department Assistant III to join the Shriners team and provide administrative support for our Chief of Staff and Medical Staff!
Shriners Children’s Chicago offers specialized care for a wide range of pediatric orthopedic, bone and joint conditions, including rare diseases and syndromes. Other specialties include spine and scoliosis care, plastic surgery, cleft lip and palate care, comprehensive rehabilitation and spinal cord injuries.
The pay range for this position is $27.55 hourly to $41.35 hourly. Compensation is determined based on years of experience and department equity.

Requirements

• High school diploma/GED required
• Three years of healthcare office experience is required
• Three years of advanced computer skills required
• Must be able to demonstrate proficiency with Microsoft Office including Word, Excel, Access and Outlook.
• Ability to multitask and set priorities in a busy office environment.
• Must be able to type a minimum of 50 words per minute.
• Must be able to work effectively and interact with all levels with minimum supervision in a team based environment.
• Must demonstrate professional demeanor and work well under the pressure of changing deadlines and priorities

Nice To Haves

• Associate's degree preferred
• Three years hospital experience preferred

Responsibilities

• The Department Assistant III performs advanced level support duties for the Chief of Staff and Medical Staff in coordination with other Medical Staff personnel.
• Specifically, this role will provide secretarial support for physicians within the department.
• Primary duties include initiating routine or special correspondence and reports, scheduling tests and procedures for select patients, preparation and distribution of departmental schedules to ancillary departments.
• Receptionist duties may also be required.

Benefits

• All employees are eligible for medical coverage on their first day!
• upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service.
• Employees in a FT or PT status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans and a Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
• Additional benefits available to FT and PT employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more!
• Coverage is available to employees and their qualified dependents in accordance with the plans.
• Benefits may vary based on state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED