Department Assistant I or II, Power Production

UNS Energy Corporation • Tucson, AZ

10d • $38,000 - $62,000 • Onsite

About The Position

Perform complex administrative tasks and handle confidential information.
Preparing expense statements, purchase orders and invoices.
Schedule meetings, answer phones & emails, and ensure customers, vendors, and employees are handled in a professional manner.
Perform administrative duties, record keeping and administrative detail, and follow-up functions to assist the area Manager and other members of the department. In addition to data entry, filing, scheduling, performs duties such as personnel record keeping, developing complex spreadsheet tracking reports, coordination of meetings, conferences, and seminars, obtaining supplies, coordinating direct mailings, and working on special projects. Also, assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Requirements

• 2+ years of experience in an administrative role (preferably from a utility, construction, or similar industry).
• Proficient in Microsoft Office, including Excel and Word.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Two to four years previous secretarial/administrative experience in a professional business environment
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Strong analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• A Bachelor of Arts degree and four years’ previous secretarial/administrative experience in a professional business environment or equivalent combination of education and experience.
• Demonstrates proficiency/ability in computer skills, ability to prioritize and problem solve.
• Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.

Responsibilities

• Preparing memos, expense statements, check requests, time sheets and other department forms and documents
• Photocopy and fax information and documents as needed or requested.
• Maintain appropriate levels and monitor office supplies, equipment, and other materials.
• Administers distribution of the department’s mail. Opens and sorts related mail
• Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensures customers, vendors and employees are handled in a professional and courteous manner.
• Maintains records and organizes filing and archive system to facilitate the expeditious retrieval of information so that department personnel may accomplish their responsibilities.
• Prepares various confidential departmental reports as assigned, utilizing various advanced software programs. Collects information, compiles into standard or non-standard format, prints, proofs and distributes to appropriate department/company personnel.
• Assists department personnel with various projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees