Department Assistant - Employee Health

Meritus Health

1d•Onsite

About The Position

The Employee Health Department Assistant supports the Employee Health team by coordinating administrative processes, maintaining employee health records, and assisting with onboarding, compliance, and wellness activities. This role helps ensure employees meet health and safety requirements while supporting a smooth and efficient experience for staff across the organization.

Requirements

High school diploma or equivalent required; business or administrative coursework preferred
Previous office or administrative experience
Experience in healthcare, HR, or employee services
Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage confidential information (HIPAA compliance)
Strong communication and customer service skills
Proficiency in computer systems and data entry
Ability to prioritize tasks and meet deadlines
Ability to work independently and as part of a team

Responsibilities

Provide administrative support to Employee Health staff and leadership
Maintain and update employee health records, ensuring accuracy and compliance
Assist with onboarding requirements such as immunizations, screenings, and documentation
Schedule employee health appointments and follow-ups
Support tracking of compliance requirements (e.g., vaccinations, TB testing, clearances)
Communicate with employees regarding requirements, appointments, and next steps
Assist with reporting, data entry, and record management
Coordinate meetings, maintain calendars, and support departmental projects
Respond to employee inquiries and route issues to appropriate staff