Department Assistant, Braden Diabetes Center, Full-Time, Days

Marin General Hospital • Kentfield, CA

413d • $57,075 - $85,592

About The Position

The Department Assistant at MarinHealth's Braden Diabetes Center plays a crucial role in supporting healthcare professionals by performing routine clerical and secretarial duties. This position requires effective communication, organizational skills, and the ability to work collaboratively within a dynamic healthcare environment. The Department Assistant will be responsible for managing phone calls, scheduling appointments, maintaining confidentiality, and utilizing various office technologies to ensure smooth departmental operations.

Requirements

• High school diploma, GED, or equivalent preferred; completion of business school or related training is preferred.
• Minimum of one year clerical or secretarial experience, preferably in a healthcare setting.
• Knowledge of modern office methods and procedures.
• Accurate typing at 45 wpm.
• Ability to organize and prioritize work and manage frequent interruptions.
• Demonstrated interpersonal skills to effectively interact with diverse groups.
• Strong verbal communication skills.
• Proficiency in Microsoft Office applications including Word, PowerPoint, and Excel.
• Basic familiarity with database management and spreadsheets.
• Ability to operate standard business machines.

Nice To Haves

• Experience with EPIC software is preferred.

Responsibilities

• Answer telephone calls and provide standard information; screen calls and route them appropriately.
• Act as departmental receptionist; respond to inquiries and provide information about departmental activities.
• Prepare letters, memos, reports, and other documents from drafts or verbal instructions.
• Access and enter data into automated systems; utilize spreadsheets and basic graphics applications.
• Maintain confidentiality of employee and patient information and records.
• Schedule meetings and appointments; attend meetings to take and distribute minutes.
• Use standard office equipment and troubleshoot minor operating problems.
• Perform related office duties such as sorting correspondence, ordering supplies, and processing invoices.

Benefits

• 403(b) contribution plan
• Company-funded retirement plan
• Life insurance
• Vacation, holiday, and sick leave
• Wellness@Work program including onsite health & fitness classes and discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 251-500 employees