Department Assistant - Birth Records - La Jolla

Scripps Health•San Diego, CA

11h•Onsite

About The Position

This is a Full-Time position (64 hours per pay period) with a Monday - Friday, 8AM - 4:30PM schedule, located at our Scripps Memorial Hospital in La Jolla. You will enjoy comprehensive benefits that cover health & wellness, career development, and retirement options among other benefits. Join a connected Maternal Child Health team at Scripps Memorial Hospital La Jolla as a Department Assistant - Birth Records. In this role, your primary responsibilities will be reviewing birth certificate worksheets for completion and accuracy, entering birth certificate information into the California electronic records system, updating Epic records with newborn information, and amending birth documents and filing them with the state. General Department Assistant duties may include the following: Providing administrative support to ensure smooth operations. Performing clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception. Some knowledge of the unit's operations, organization and procedures. Maintaining office files and records in accordance with internal procedures. Receiving and referring visitors and telephone callers. Responding to routine requests for information and referring more complex requests to appropriate staff members. Opening and distributing mail. Responding with form letters to routine requests. Drafting and typing routine letters and memoranda from specific instructions. Assembling relevant data and compiling information as directed. Producing a variety of correspondence and reports. Maintaining appointment calendars.

Requirements

Able to communicate effectively, both verbally and in writing.
Basic computer skills, including MS Office.
Adaptable and able to handle large volumes of work.

Nice To Haves

Ability to multi-task.
Work experience in a fast-paced environment.

Responsibilities

reviewing birth certificate worksheets for completion and accuracy
entering birth certificate information into the California electronic records system
updating Epic records with newborn information
amending birth documents and filing them with the state
Providing administrative support to ensure smooth operations.
Performing clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception.
Maintaining office files and records in accordance with internal procedures.
Receiving and referring visitors and telephone callers.
Responding to routine requests for information and referring more complex requests to appropriate staff members.
Opening and distributing mail.
Responding with form letters to routine requests.
Drafting and typing routine letters and memoranda from specific instructions.
Assembling relevant data and compiling information as directed.
Producing a variety of correspondence and reports.
Maintaining appointment calendars.