Department Assistant 3
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About The Position
The Department Assistant 3 at Case Western Reserve University plays a crucial role in providing administrative support to the Physician Assistant (PA) Program within the School of Medicine. This position operates under general direction and reports directly to the administrative director. The Department Assistant is expected to thrive in a fast-paced and high-volume work environment, managing various administrative tasks that are essential for the smooth functioning of the department. The role requires a strong emphasis on time management skills, as assignments may be long-term and involve ongoing data collection and adherence to deadlines. Key responsibilities include performing diverse administrative and clerical duties that require a high degree of accuracy. The assistant will review and assess CASPA applications, communicate with prospective applicants regarding outstanding items, and respond promptly to departmental email communications. Additionally, the role involves developing and maintaining spreadsheets to track student progress, onboarding, and health requirements, as well as ensuring compliance with accreditation standards for didactic and clinical instructors. The Department Assistant will also manage the overall operations of the department, which includes scheduling appointments, maintaining a calendar for the PA program, and coordinating schedules for faculty and staff. Responsibilities extend to organizing and maintaining confidential student files, planning meetings, and supporting various departmental activities such as faculty searches and committee meetings. The assistant will facilitate communication between the department and the university, manage events, and assist with financial management tasks, including budget preparation and expense reconciliation. This position does not have direct supervision of staff but oversees the general operations involving students and clerical staff.
