Department Assistant 2 - Post Acute Care - FT - Day

Stormont-Vail HealthCare • Topeka, KS

8d • Hybrid

About The Position

Performs complex administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with communications staff to meet the needs of projects using a variety of skills and procedures. This level of assistant is expected to function with greater autonomy with a higher performance output.

Requirements

• High School Diploma / GED Required
• 3 years Clerical or administrative support experience.
• Strong verbal and written communication skills. (Required proficiency)
• Works well under pressure to meet deadlines. (Required proficiency)
• Knowledge and proficiency with Microsoft Word, Excel and PowerPoint programs. (Required proficiency)
• Considering the relative costs and benefits of potential actions to choose the most appropriate one. (Required proficiency)
• Technical skills to perform data entry, create reports, and manage calendars. (Required proficiency)
• Ability to stay calm and professional in stressful situations. (Required proficiency)

Nice To Haves

• Bachelor's Degree Preferred

Responsibilities

• Works independently and uses initiative and judgement to prioritize tasks and refer matters to the delegated authority.
• Takes and transcribes dictation, composes and prepares confidential correspondence, reports, and other complex documents.
• Researches and abstracts information and supporting data in preparation for meetings, projects and reports.
• Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
• Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings.
• Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
• Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
• Assists leadership with completing their administrative tasks as necessary.
• Assists / oversees with payroll process when required and serves as an interface with human resources.
• Performs higher level special projects with little oversight. Drafts and sends department communications and correspondence.
• Composes and prepares agendas, notices, minutes, and resolutions for meetings.
• Serves as a resource for department team members.
• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees