Department Assistant 2

University of Washington Medical Center•Seattle, WA

8d•$22 - $32•Onsite

About The Position

UWMedicine Northwest Parking has an outstanding opportunity for a 10 month fixed duration Department Assistant 2 WORK SCHEDULE 50% FTE 10 Month Fixed Duration In-Person DEPARTMENT DESCRIPTION Parking Services is a division within the Department of Public Safety at UW Medical Center. This team is dedicated to serving patients, visitors, and employees across both the Montlake and Northwest campuses. The department plays a key role in maintaining a safe, welcoming, and efficient environment aligned with UW Medicine’s “Patients Are First” service culture. The Department Assistant II is responsible for performing a variety of administrative duties to support department operations and management. Individual interfaces with staff, vendors, patients, visitors, and other customers. POSITION HIGHLIGHTS Administrative & Operational Support Communication & Coordination Data & Document Management PRIMARY JOB RESPONSIBILITIES Provides support for the Parking Services division of the Public Safety Department. Performs various administrative tasks to support department operations and programs, including parking enforcement, program billing and business office functions. Types, formats, proof-reads, and suggests content edits for a variety of documents using word processing, spreadsheet, and other software applications Gathers, compiles, and maintains data. Initiates and produces various administrative reports. Ability to make charts, graphs, signage desirable. Composes routine correspondence, memos, minutes, and emails on behalf of Manager. Opens, prioritizes, and processes incoming mail and invoices. Provides other clerical support as needed. Participates in special projects or working groups as assigned. Performs any duties as assigned by the department supervisor. Acts as a liaison/contact between the manager and others (staff, physicians, administration, vendors, etc.). Answer’s telephone lines using defined etiquette standards; route calls and messages.

Requirements

High school diploma or GED equivalent.
Data entry experience and skills OR An equivalent of education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Nice To Haves

Ability to make charts, graphs, signage desirable.

Responsibilities

Provides support for the Parking Services division of the Public Safety Department.
Performs various administrative tasks to support department operations and programs, including parking enforcement, program billing and business office functions.
Types, formats, proof-reads, and suggests content edits for a variety of documents using word processing, spreadsheet, and other software applications
Gathers, compiles, and maintains data.
Initiates and produces various administrative reports.
Ability to make charts, graphs, signage desirable.
Composes routine correspondence, memos, minutes, and emails on behalf of Manager.
Opens, prioritizes, and processes incoming mail and invoices.
Provides other clerical support as needed.
Participates in special projects or working groups as assigned.
Performs any duties as assigned by the department supervisor.
Acts as a liaison/contact between the manager and others (staff, physicians, administration, vendors, etc.).
Answer’s telephone lines using defined etiquette standards; route calls and messages.