Department Assistant 2 - Nutritional Services - FT - Day

Stormont Vail Health•Topeka, KS

1d•Onsite

About The Position

Performs complex administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with leaders to meet the needs of the department using a variety of skills and procedures. This level of assistant is expected to function with greater autonomy with a higher performance output. This level of assistant will work on-site 100% of the time.

Requirements

High School Diploma / GED Required
3 years Clerical or administrative support experience. Required
Strong verbal and written communication skills. (Required proficiency)
Works well under pressure to meet deadlines. (Required proficiency)
Knowledge and proficiency with Microsoft Word, Excel and PowerPoint programs. (Required proficiency)
Considering the relative costs and benefits of potential actions to choose the most appropriate one. (Required proficiency)
Technical skills to perform data entry, create reports, and manage calendars (Required proficiency)
Ability to stay calm and professional in stressful situations. (Required proficiency)

Nice To Haves

Bachelor's Degree Preferred

Responsibilities

Works independently and uses initiative and judgement to prioritize tasks and refer matters to the delegated authority.
Takes and transcribes dictation, composes and prepares confidential correspondence, reports, and other complex documents.
Researches and abstracts information and supporting data in preparation for meetings, projects and reports.
Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
Schedule appointments/meetings, maintains department calendars. Make arrangements for and coordinate conferences and meetings.
Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
Tracks hours worked and leave as necessary for department staff. Runs reports and keeps leaders aware of scheduling issues, low staffing, low balances, etc. Runs reports as necessary.
Assists leadership with completing their administrative tasks as necessary.
Assists / oversees with payroll process when required and serves as an interface with human resources.
Performs higher level special projects with little oversight.
Drafts and sends department communications and correspondence.
Composes and prepares agendas, notices, minutes, and resolutions for meetings.
Serves as a resource for department team members.
Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
Performs other duties as assigned