Department Administrator

Titan Corporation•Blaine, MN

43d•$25 - $28•Onsite

About The Position

Office Admin Functions Provide service to employees and external customers, vendors and visitors. Answer phone calls through Teams Voice system and greet visitors Update announcements and distribute general information Open, sort and distribute the incoming mail daily. Prepare outgoing mail. Order and maintain office supply inventory and hospitality supplies Coordinate arrangements for customer meetings including refreshments and catering. Update and maintain department pages on the company intranet. Assist with other general office tasks as needed. HR & Learning Functions Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports. Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records. Manage PTO, expenses, and payroll Coordinate new employee onboarding and safety training; manage related records. Assist employees with benefits questions and elections Update employee records and maintain employee files. Compile and report HR metrics Manage recruiting process for select roles. Contribute to EHS- related events and documentation Assist with other HR tasks as needed. Accounting (AP) Functions Process PO and non-PO A/P invoices Assist in processing employee expense reports. If problems, research follow-through and resolve vendor issues File approved invoices in A/P, maintain files. Send monthly statement and ACH communications. Assist with A/R when assigned (invoicing, collections, etc.) Assist with other accounting tasks as needed. Cross Department Support Coordinate meetings, maintain shared calendars, and support documentation routing among teams. Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity Facilitate intake and routing of departmental requests; escalate issues to appropriate leaders as needed. Hourly pay: $25.00- $28.00

Responsibilities

Provide service to employees and external customers, vendors and visitors.
Answer phone calls through Teams Voice system and greet visitors
Update announcements and distribute general information
Open, sort and distribute the incoming mail daily. Prepare outgoing mail.
Order and maintain office supply inventory and hospitality supplies
Coordinate arrangements for customer meetings including refreshments and catering.
Update and maintain department pages on the company intranet.
Assist with other general office tasks as needed.
Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports.
Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records.
Manage PTO, expenses, and payroll
Coordinate new employee onboarding and safety training; manage related records.
Assist employees with benefits questions and elections
Update employee records and maintain employee files.
Compile and report HR metrics
Manage recruiting process for select roles.
Contribute to EHS- related events and documentation
Assist with other HR tasks as needed.
Process PO and non-PO A/P invoices
Assist in processing employee expense reports.
If problems, research follow-through and resolve vendor issues
File approved invoices in A/P, maintain files.
Send monthly statement and ACH communications.
Assist with A/R when assigned (invoicing, collections, etc.)
Assist with other accounting tasks as needed.
Coordinate meetings, maintain shared calendars, and support documentation routing among teams.
Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity
Facilitate intake and routing of departmental requests; escalate issues to appropriate leaders as needed.