Department Administrator, Pathology & Laboratory Medicine

University of California, Irvine•Orange, CA

About The Position

Responsible for managing the financial and administrative operations of a health sciences interdisciplinary / research department, division or center with clinical collaborations. Manages daily operations, allocates resources, and makes recommendation for short-and long term planning. Erroneous decisions or failure to achieve goals results in additional costs and delays in overall schedules.

Requirements

Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations
Advanced management/leadership experience in an academic healthcare environment. Demonstrated leadership skills to direct and motivate staff
Demonstrated ability to effectively administer and manage complex department operations and programs based on analysis, judgment and knowledge of applicable government, institutional and other policies and regulations in an academic environment.
Management experience in a multi-programmatic and multidisciplinary work environment involving areas such as research, teaching, and patient care
Experience managing and/or supervising multidisciplinary technical and professional staff
Must possess excellent interpersonal and diplomacy skills, and the ability to build collaborative relationships at all levels with proven ability to exhibit tact and diplomacy in sensitive situations
Experience in effectively managing human resources problems particularly involving employee relations issues
Experience performing space allocations, managing facilities and renovations or capital projects
Must have innovative problem solving and troubleshooting skills with ability to make sound recommendations
Experience in navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and trouble shoot
Excellent written and verbal communications skills necessary to communicate complex material. Strong organizational skills and the ability to independently establish and set conflicting priorities. Skill to write formal reports, preparation of business plans, pro formas, presentations, correspondence and other written material using proper English, grammar and punctuation
Demonstrated experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education and professional fee revenue. Experience in conducting long and short-range financial planning. Experience effectively developing and managing clinical budgets and interpreting and summarizing clinical FTE, revenue and productivity data. Experience in establishing and maintaining complex financial control and reporting systems. Experience with online accounting systems.
Experience in contract and grant administration management. Knowledge of cost accounting standards for Contracts and Grants. Contracts and Grants experience with pre-award, submission and post award processes. Knowledge of federal, state and privately sponsored contracts and grants.
Experience working with Professional fee billing, monitoring professional fee revenue and billing policies and procedures. Experience with clinical operations in order to maximize charge capture and professional fee collections. Knowledge and familiarity with third party reimbursement guidelines as these apply to professional fee billing for physicians.
Knowledge of CMS regulations as they apply to training hospitals. Experience with computerized information systems and personnel computing operations.
Bachelor's degree in related area and / or equivalent experience / training
Minimum 3 years experience in providing advanced management/leadership in an academic healthcare or clinical environment, preferably in a higher education institution.

Nice To Haves

Experience with UC HIPAA compliance.
The ability to read and comprehend complex research protocols.
Experience with UC Academic personnel titles, series and rank as it relates to merit and promotion policies and procedures.
Experience with UC Accounting, payroll and purchasing processes, procedures and systems.
Experience in the development and management/administration of a medical school department or similar clinical environment.
Experience working in a health care setting.
Experience with current health care credentialing and ability to interpret new policies for Medicare, Medi-Cal and other third-party carriers.
Familiarity with service agreements and medical group reimbursement policies, UC Staff personnel policies, procedures and programs.
Experience with UC Academic personnel policies and procedures including faculty recruitment Experience with UC Staff personnel policies and procedures.
Experience with medical practice management and oversight of faculty practice.
Experience with JCAHO requirements.