Department Administrator for Pharmaceutical Sciences

University of California, Irvine•Irvine, CA

16h

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. The Department of Pharmaceutical Sciences offers unparalleled training for future careers in pharmacy, with the goal of training students in the classroom and in the field to improve our society's health and well-being. The faculty are clinical pharmacists involved in collaborative research across a range of foci, such as new drug clinical trials, drug adherence research, pharmacokinetics, pharmacoepidemiology, pharmacogenomics, pharmacoeconomics, and outcomes research. The department is one of two departments in the School of Pharmacy and Pharmaceutical Sciences. Reporting to the Senior Department Administrator, the Department Administrator uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of The Department of Pharmaceutical Sciences (DPS) in support of the department’s academic and research programs. Administrative operations include budgetary financial management, financial reporting, travel and expense reimbursement, purchasing, human resources, academic personnel, research, IT, facilities, student affairs, assessment, curriculum, events, and communications related to the department. Performs short- and long-term planning for the organization, ensuring alignment with strategic plans of the department and school. Researches solutions and provides recommendations, showing good judgement. Proactively identifies opportunities for faculty (e.g., research or media relations), and provides day-to-day support to faculty to resolve a wide range of requests. May supervise staff and/or students. Partners with the Snr Dept Administrator, Chair, and DPS faculty to develop strategic goals, identify opportunities for improvement, and align people, processes, and technology to further the department’s tripartite mission.

Requirements

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Bachelor's degree in related area and / or equivalent experience / training
6 to 9 years of relevant experience

Nice To Haves

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common University-specific computer application programs.
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Responsibilities

Manage, plan, and administer the operations of The Department of Pharmaceutical Sciences (DPS) in support of the department’s academic and research programs.
Administrative operations include budgetary financial management, financial reporting, travel and expense reimbursement, purchasing, human resources, academic personnel, research, IT, facilities, student affairs, assessment, curriculum, events, and communications related to the department.
Perform short- and long-term planning for the organization, ensuring alignment with strategic plans of the department and school.
Research solutions and provide recommendations, showing good judgement.
Proactively identify opportunities for faculty (e.g., research or media relations).
Provide day-to-day support to faculty to resolve a wide range of requests.
May supervise staff and/or students.
Partner with the Snr Dept Administrator, Chair, and DPS faculty to develop strategic goals, identify opportunities for improvement, and align people, processes, and technology to further the department’s tripartite mission.