Deltek Vantagepoint ERP Administrator

MC Squared,LLC-posted about 1 month ago

Full-time • Mid Level

Hybrid • Tampa, FL

11-50 employees

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The Deltek Vantagepoint Administrator drives operational excellence across a project based supports the business operations of a project-based engineering/technical services firm by managing and optimizing the Deltek Vantagepoint ERP system. This role ensures accurate project setup, time & expense workflow functionality, data consistency, reporting efficiency, and system configuration across Project Management, Finance, Marketing/CRM, and Human Resources. The Deltek Administrator works closely with Project Managers, technical teams and stakeholders to improve visibility into project performance, resource planning, and profitability.

Serve as the primary system administrator for Deltek Vantagepoint. Oversees installation, performance, updates, monitoring, back-up and restore activities.
Configure and maintain project lifecycle workflows, including project setup, budgeting, forecasting, time entry, billing, and closeout.
Establish and maintain user roles, security groups, dashboards, and approval workflows tailored to engineering operations.
Monitor data accuracy across CRM, Projects, Finance, and HR modules; perform regular data audits and cleanup.
Develop, customize, and schedule reports (project performance, utilization, billing forecast, backlog, etc.).
Train staff at all levels (PMs, supervisors, finance, admin) and create job aids, documentation, and SOPs.
Coordinate system updates, migrations, module expansions, and user acceptance testing.
Troubleshoot system issues; coordinate with Deltek support and 3rd-party consultants if necessary.
Support the finance team during monthly, quarterly, and year-end processes with system reporting and reconciliation support.
Maintain integration with related systems, including accounting software, payroll/HRIS, CRM, and document management systems.
Key Performance Indicator monitoring, such as system uptime, issue resolution, accuracy of project set up and financial data.

7+ years of direct Deltek Vantagepoint ERP administration experience.
Bachelor’s degree in accounting, business administration, information systems, engineering management, or related field.
Experience in professional engineering, architecture, surveying, or technical consulting environment.
Understanding of project-based financials, including utilization, work-in-progress, percent complete, cost/labor multipliers, and billing methods (Lump Sum, T&M, Cost+).
Strong communication and training skills, especially with non-financial stakeholders.
Proficiency with report building tools and/or business analytics (Deltek Reporting, SQL, Power BI, Power App, Power Automate, SharePoint or similar technologies).

Experience supporting project managers in budgeting, forecasting, and resource planning.
Experience integrating Deltek with CRM (Vantagepoint CRM) or HRIS/payroll (currently ADP.)
Deltek Vantagepoint, ITILv3 and MCSA certifications.

Choice of Two Medical Plans – 100% Employee Coverage
HSA medical option – with Company contribution
Affordable Dental & Vision Plans – Keep that winning smile sharp
401(k) with 3% Company Contribution – Future you says thanks
Short & Long-Term Disability (Company Paid) – Because life happens
Critical Illness, Hospital Indemnity, Accident Plan- Pairs nicely with an HSA
$100,000 Life Insurance (Company Paid) – Your family’s safety net
Professional Development & Certifications – Always be leveling up
PTO + Paid Holidays – Rest hard, play hard

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